Administrative Coordinator

Bard College, a liberal arts college on the Hudson River, is a private institution working in the public interest.

Apply Here: https://apply.interfolio.com/182613

The Administrative Coordinator at the Levy Economics Institute is primarily responsible for executing, troubleshooting, and improving the multi-faceted, dynamic administrative procedures that support the smooth functioning of Institute programming. The Administrative Coordinator will work closely with staff to organize logistics for Institute events. In addition to preparing written communications and assisting the Institute’s scholars and staff with daily administrative tasks, the coordinator will work interdepartmentally across the Bard campus to facilitate the use and maintenance of the Institute’s conference facilities at Blithewood.

For over 30 years, the Levy Institute’s research and activities have served the global policy making community by enabling scholars and leaders in business, labor, and government to work together on problems of common interest. To stimulate discussion of economic issues, the Institute disseminates its findings through publications, conferences, workshops, seminars, congressional testimony, and other activities to an international audience of public officials, private sector executives, academics, and the general public. Since 2014, the Institute has also been the home to the Levy Graduate Programs in Economic Theory and Policy.

Duties

• Maintain records of Institute and Graduate Program expenses
• Event planning (arranging accommodations, travel, and meals; communicating with participants; tracking participant info)
• Prepare purchase orders and check requests; submit scholar and Institute expenses for reimbursement
• Assist the Institute’s president with a variety of administrative tasks such as managing appointments, completing expense reports, and other
• Coordinate with campus departments to facilitate building use and maintenance
• Support administrative tasks related to incoming Graduate Program registration
• Support scholars and staff with basic office functions (copying, scanning)
• Schedule appointments, meetings, and reservations as needed
• Greet Institute visitors, providing directions and answering inquiries as needed
• Screen and redirect phone calls on a multiline system and take messages as needed
• Collate and distribute incoming mail for the Institute’s scholars, staff, and graduate students
• Prepare and send traditional and electronic correspondence
• Create and maintain filing systems, both electronic and physical
• Order office, kitchen, and break room supplies
• Other duties as required

Qualifications

• Five years of administrative experience; previous experience in an academic environment a plus
• Outstanding organization, time management, and problem-solving skills
• Self-starter who has ability to take initiative and work independently
• Some flexibility to work outside of normally assigned hours to support Institute events
• Strong written and verbal communication skills
• Excellent interpersonal skills
• Familiarity with Excel/Google Sheets; Zoom; Word/Google Docs experience is required

Application Instructions

To apply, please submit a cover letter, resume, and three professional references to Interfolio: https://apply.interfolio.com/182613

Compensation: $30/hour

This salary reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview

We are pleased to offer our full-time employees an excellent benefit package which includes; health insurance, TIAA retirement plans, vacation, sick, and personal time, tuition benefits and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.

Equal Employment Opportunity Statement

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

AA/EOE