Administrative Assistant II

San Marcos, TX

Texas State University
Administrative Assistant II
Posting Number: 2026504
Location: San Marcos
Department: Security/Parking Operations
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,173
Job Category: Non-Exempt

Required Qualifications:

• High school diploma or GED.
• Current CJIS & Background Certificate.
• Ability to interpret, apply, and communicate policies and procedures clearly and accurately.
• Strong written communication skills, including the ability to produce clear, grammatically correct documentation.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and use of the internet for research.
• Experience with data entry and the ability to maintain accurate records.
• Ability to organize, maintain, and retrieve information using an established filing system.
• Demonstrated ability to work collaboratively as part of a team.
• Ability to supervise, train, and assign work to student employees.

Preferred Qualifications:

• Experience handling difficult or irate customers in a professional and tactful manner.
• Experience using SAP.
• Administrative experience in a university or higher education setting.
• Knowledge of university policies and procedures.
• Familiarity with traffic and parking regulations.
• Experience using parking management systems and parking enforcement hardware, including License Plate Recognition (LPR) technology.

Job Description:

The Administrative Assistant II provides general administrative and clerical support to management and staff within Parking Services. This position is responsible for maintaining accurate parking permit, citation, and access-control records; supporting system users and administrators; and coordinating with vendors and internal partners to ensure parking management systems and related interfaces function effectively to meet departmental and customer needs.

Job Duties:

• Verify, enter, and maintain parking permit, vehicle, and citation data within the AIMS parking management system; correct discrepancies as needed.
• Maintain accurate records in accordance with university records retention standards.
• Manage and update departmental lists and records, including but not limited to reserved parking spaces, parking suspensions, and boot/impound activity reports.
• Process parking permits, gate cards, citations, and account notices.
• Provide user and administrative console support within parking management systems.
• Monitor and maintain inventory of office and operational supplies, including citation paper.
• Support day‑to‑day administrative operations and assist with special projects as assigned.
• Supervise, train, and assign work to student employees, as needed.

Additional Information to Applicants:

• Candidates must review the following list of automatic disqualifiers prior to submitting an application. If any of these apply to you, you will not be eligible for employment. https://www.police.txst.edu/careers/disqualifiers.html
• Position may require night, weekend and holiday hours when necessary.

Job Open Date: 05/05/2026
Job Close Date: 05/11/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:
Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., Applicant must pass the drug and alcohol test relevant to the job posting title requirements.

Quicklink: https://jobs.hr.txstate.edu/postings/56859

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/56859 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.