Sr. Office Assistant Annual Giving

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.

Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community — an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College’s Non-Discrimination policy can be found Notice of Non-Discrimination (PDF document) (Download PDF reader)

Overview

Provide administrative support and database management to the Senior Director of Annual Giving, in support of specific initiatives as well as the Annual, Leadership, and Class Giving staff.

Duties and Responsibilities

1. Perform basic and intermediate computer functions including managing databases creating, analyzing and integrating spreadsheets, executing mail and envelope merges, recording information in data system, and importing graphics and other information into documents. (35%)
2. Support logistics and assist with the management of reunion, class-based, young alumni, and undergraduate volunteers engaged with Annual Fund committees and programs, including but not limited to maintain and disseminate reports, regular database entry, web page upkeep, and committee communications (i.e. conference calls, in person meetings, webinars, and social events). (30%)
3. Interact with constituents, prospects, and volunteers via phone, e-mail, and web; field questions; book gifts; respond to web comments and inquiries; and distribute mail appropriately. Attend, staff, and play an active role in signature College events, including but not limited to; Homecoming, Giving Tuesday, Friars Give, Reunion Weekend, etc. (15%)
4. Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and College; proofread for content, language, and grammar. (10%)
5. Support frontline fundraisers with booking travel, distributing itineraries, updating contact reports, and submitting travel reimbursement documentation. Organize and maintain calendars, files, and records that may include confidential information. (10%)

MARGINAL DUTIES:

1. Perform all other duties as may be required.

Education and Experience

• High School education or equivalent.
• One to three years’ experience in an office environment, or an equivalent combination of education and experience.
• Working knowledge of word processing and database systems required.
• Excellent organizational and communications skills also required.
• Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks.

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.