"Administrative Assistant II"

Job Details

Location: San Marcos, TX

Texas State University

Posting Number: 2026409

Department: Department of Geography and Environmental Studies

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,173.00

Job Category: Non-Exempt

Required Qualifications:

• High School Diploma or GED
• Ability to communicate effectively by creating clear, concise, and grammatically correct work products, including—written report, memo, email, in person, and telephone communications.
• Ability to type and proofread correspondence, and utilize common office equipment such as computer, copier, scanner and printer.
• Experience with MS Office or Office 365.
• Experience working in a high-volume office while multi-tasking, prioritizing workload, creative problem solving, and completing projects within deadlines.
• Demonstrated ability to work independently and in collaboration with others.

Preferred Qualifications:

• Knowledge of university or higher education administrative processes
• Experience supporting office operations or providing administrative assistance
• Experience supervising or coordinating student workers or peers
• Experience with event planning and coordination, including logistics and execution
• Familiarity with social media platforms and content management
• Experience managing shared email inboxes or responding to high-volume inquiries
• Experience with inventory tracking or supply management
• Familiarity with scheduling systems, room reservations, or calendar management
• Experience with travel requests and expense reporting processes
• Ability to take initiative and lead projects or events with minimal oversight

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

• Greet, screen, and assist office visitors.
• Supervise student office workers by organizing, prioritizing, and directing work assignments and special projects.
• Keep track of due dates for all assignments and projects.
• Coordinate desktop copies of textbooks for Instructors of Record.
• Assist in the preparation of end of semester student evaluations.
• Manage department social media accounts.
• Maintain room reservation system.
• Track and maintain office and promotional materials inventory.
• Take an active staff leadership role in the planning and coordination of annual department events including the Welcome Back Picnic, PANGEA, and the Scholarship and Awards Ceremony.
• Co-coordinate department recruiting and display tables for various events including Bobcat Days, conferences, and special tabling opportunities.
• Maintain and respond to inquiries sent to department email account.
• Assist with travel requests and expense reports.
• Coordinate departmental colloquiums activities including reception planning, set up, and breakdown.
• Assist faculty and students as needed.
• Attend university staff development workshops and /or training sessions as appropriate.
• Other duties as assigned.

Additional Information to Applicants:

Job Open Date: 03/26/2026

Job Close Date: 04/03/2026

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/56312 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.