"Administrative Assistant III"

Position Details

Position Information

Posting date: 12/15/2025

Closing date: Open Until Filled - Yes

Position Number: 1126988

Position Title: Administrative Assistant III

Hiring Range Minimum: $21.29

Hiring Range Maximum: $26.61

Union Type: Not a Union Position

SEIU Level: Not an SEIU Position

FLSA Status: Non-Exempt

Employment Category: Regular Full Time

Scheduled Months per Year: 12

Scheduled Hours per Week: 37.5

Schedule: Monday – Friday 9 AM – 5 PM

Location of Position: Hanover, NH

Remote Work Eligibility?: Onsite only

Is this a term position?: No

Is this a grant funded position?: No

Position Purpose: To coordinate and perform a wide variety of department and program activities that will increase department and program efficiency, expedite and coordinate the work of others, and ensure the smooth operation of the department and programs.

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Experience

• Two plus years of office experience in a related field, with some autonomy. Strong organizational skills.

Skills & Knowledge

• In-depth knowledge of office procedures.
• Ability to acquire new technical skills and implement new procedures.
• Attention to detail and accuracy.
• Proficient with computer applications (including Excel, Adobe, and Drupal).
• Excellent verbal and written communication and interpersonal skills.

Preferred Qualifications

• Experience working in higher education.
• Proficiency in Excel, PowerPoint and Microsoft Word.

Department Contact for Recruitment Inquiries

Pam Crandall
Phone: 603-646-3196

Key Accountabilities

Administrative Office Support - 20%

• Coordinates a variety of activities to support department functions.
• Monitors and orders department supplies.
• Updates and maintains department website within website template and departmental guidelines.
• Troubleshoots and orders service of department and building equipment (photocopies and conference room technology).

Communication - 30%

• Serves a point of contact representing the department/program to the institution and external constituencies.
• Responds to inquiries from faculty, staff, undergraduate, and graduate students.
• Coordinates a wide range of department publicity and communications; advertises academic prizes, colloquia and workshops, and Honors Program Events; posts electronically events and resources of interest to department majors and minors.
• Communicates with faculty regarding course updates and provides assistance with registration and grade submission processes.
• Maintains cognizance of working in a community that welcomes all.

Academic Support - 50%

• Leads the maintenance of department records pertaining to course scheduling, prerequisites, and degree progress for undergraduate and graduate programs, ensuring accuracy and compliance.
• Coordinates with the Undergraduate Chair to track and communicate degree progress for undergraduate majors/minors, including the certification of standings at term-end.
• Manages the enrollment process for culminating seminars, independent research, and thesis tracks.
• Assists instructors in the submission of final grades and citations.
• Prepares and submits annual updates to the course catalog.

Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

Performs other duties as assigned.

Documents Needed to Apply

Required Documents:
1. Cover Letter
2. Resume

Quick Link: https://searchjobs.dartmouth.edu/postings/84162