"Temporary Administrative Coordinator"

Temporary Administrative Coordinator

The Laboratory of Atomic and Solid State Physics (LASSP) has an immediate opening for a temporary Administrative Coordinator. This position is an in-person anchor of our administrative team, providing a consistent, welcoming presence and ensuring smooth daily operations.

The Opportunity

As a primary point of contact for faculty, students, and visitors, the coordinator oversees seminars and small events while supporting onboarding, travel, facilities, and communication across the unit. The position provides continuity, coordination, and problem-solving that enable LASSP's research and intellectual exchange to thrive.

This role represents LASSP to visitors and campus partners, ensuring that the department's physical and operational environment reflects the excellence of its scientific mission. The successful candidate will combine warmth, professionalism, and precision--anticipating needs, communicating clearly, and maintaining accuracy and follow-through in a dynamic academic setting. Curiosity, flexibility, and sound judgment are essential, as is an appreciation for the vital role administrative staff play in advancing LASSP's and Cornell's research and educational missions.

The coordinator will be adept with Cornell business systems and modern communication tools (e.g., Outlook, Excel, Canva), eager to learn new processes, and committed to fostering inclusion, reliability, and continuous improvement. This position collaborates closely with colleagues in the Department of Physics, Department of Applied and Engineering Physics, and Cornell Research & Innovation (R&I), as well as partners in R&I Facilities, Communications, and Finance, to support a well-run, cohesive, and welcoming academic community.

This is a temporary full-time position (39 hours/week) with an anticipated appointment of six months and it is eligible for benefits. The hourly rate for this position will be $26.41-$27.13.

What We Need

To apply, please submit a cover letter and resume. Both materials are required for consideration. Visa sponsorship is not available for this position.

When reviewing your application, we will look for evidence of the following qualifications:

• Associate's degree and 2-4 years of experience in an office or high-traffic customer service environment, or equivalent combination of education and experience
• Demonstrated ability to communicate professionally and effectively in person and in writing
• Proven ability to prioritize, multi-task, and problem-solve in a fast-paced environment
• Strong attention to accuracy and detail
• Experience coordinating events and making travel arrangements
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, Teams; ability to learn new Cornell business systems (Concur, EShop, Key Access, etc.)
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members

Although not required, the following attributes would be great to have:

• Familiarity with Cornell systems (Concur, KFS, Workday, EShop, Key/Access)
• Experience with Canva, Adobe Creative Suite, or other design tools
• Basic website or digital signage management experience

Rewards and Benefits

University Job Title: Temporary Administrative Assistant, Senior

Job Family: Temporary Administration

Level: No Grade - Hourly

Pay Rate Type: Hourly

Remote Option Availability: Onsite