"Administrative Assistant III"

Job Details

Location: San Marcos, TX

Texas State University

Posting Number: 2026207

Department: Athletic Academic Services

Recruitment Type: University-Wide Recruiting

Job Type: Full-Time

Monthly Salary: $3,554.00 - $4,354.00 Commensurate with Experience

Job Category: Non-Exempt

Required Qualifications:

• Knowledge of university and departmental policies and procedures and applicable state and federal regulations (including FERPA); willingness to learn NCAA and institutional rules related to student‑athlete academic support.​
• Proficiency with Microsoft Office Suite and enterprise systems such as SAP, Banner (or similar ERP/SIS), and HR systems such as PeopleAdmin or equivalent.​
• Experience supervising and providing guidance to student staff, including training and performance expectations.​
• Experience with basic accounting principles and departmental budgeting processes, including monitoring transactions and preparing spreadsheets or reports
• Strong organization, planning, and time‑management skills with demonstrated ability to manage multiple projects and deadlines in a fast‑paced environment.​
• Ability to maintain computer lab spaces, including working with ITAC or Information Security to resolve issues and ensure compliance.​
• Ability to collect, analyze, and report program data (e.g., tutoring utilization and outcomes) and use data to support decision‑making.​
• Ability to work independently with moderate supervision, exercise sound judgment, solve problems, and propose process improvements.​
• Availability to work occasional evenings or weekends based on student‑athlete academic support needs, if required by the department.​
• Experience working in a higher education environment, with familiarity with university systems and organizational structure.
• Must be a current Texas State employee

Preferred Qualifications:

• Bachelor’s degree
• Two or more years experience with basic accounting principles and departmental budgeting processes, including monitoring transactions and preparing spreadsheets or reports.​
• Two or more years experience performing basic troubleshooting of office and lab computers and to complete required information security training and compliance activities.​
• Two or more years of experience coordinating tutoring, learning assistance, academic support, or similar student‑success programs in higher education.​
• Two or more years of experience using PeopleAdmin (or the institution’s HR system), SAP or similar ERP, and Banner or similar student information system in daily work.​
• Two or more years of experience recruiting, training, and supervising student staff, including developing training materials or handbooks.​
• Two or more years of experience planning and executing workshops, orientations, or events for students or staff.​

Job Description:

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

Job Duties:

• Organize, prioritize, direct, and explain o​​​f​​​fice work assignments to student workers.
• Keep track of due dates for all assignments and projects.
• Maintain and review staff and personnel ​​f​​iles for completeness.
• Arrange travel, applications, and reimbursements for all staff.
• Monitor the operating budget’s transactions and maintain accurate ledgers. Review and process purchase orders and invoices.
• Prepare and manage spreadsheets and tabulate information.
• Compose and proofread a range of documents including correspondence and reports.
• Assist in the preparation of various activities and events.
• Oversee and manage incoming telephone calls, including screening, transferring, and taking messages.
• Greet, screen, and route o​​​f​​‏ice visitors.
• Monitor the inventory of o​​​f​​‏ice supplies and order new and replacement supplies as needed.
• Supervise student staff as needed.
• May be asked to provide insight on process improvements and successful outcomes.
• May make recommendations for solutions.
• Assist Tutor Coordinator with hiring, training, supervising, mentoring, and evaluating a team of peer tutors specifically serving student-athletes in the Athletic Academic Center.
• Program assessment and reporting: Collecting, analyzing, and reporting program outcome data for tutoring services, and using those data to recommend process improvements and solutions.
• Technical lab stewardship: Maintaining and troubleshooting computers in three AAC computer labs and acting as a technical support resource specifically for the Athletic Academic Center.
• Information security liaison role: Serving as departmental liaison to the Information Security Office and maintaining compliance with required IT/security training and standards.
• Department-specific HR support: Using PeopleAdmin to support recruiting and hiring for full-time departmental staff and assisting with employment offers and onboarding processes, beyond the generic “maintain personnel files” language.

Additional Information to Applicants:

Job Open Date: 12/17/2025

Job Close Date:

Open Until Filled: Yes

Normal Work Days: Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM (Evenings as required)

Quicklink: https://jobs.hr.txstate.edu/postings/55425

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55425 or https://apptrkr.com/6799418 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.