"Administrative Assistant III"

Job Details

Location: San Marcos, TX

Texas State University
Administrative Assistant III
Posting Number: 2026201
Department: Physics
Recruitment Type: University-Wide Recruiting
Job Type: Full-Time
Monthly Salary: $3,554 - $4,353.83
Job Category: Non-Exempt

Required Qualifications:

• Demonstrated ability to create and maintain web and social media presence.
• Minimum of two years of administrative support experience in higher education or related field.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks efficiently in a fast-paced environment.
• Excellent written and verbal communication skills, including drafting professional correspondence.
• Experience working in a higher education environment, with familiarity with university systems and organizational structure.

Preferred Qualifications:

• Bachelor’s degree from an accredited institution.
• Experience with event planning.

Job Description:

This position is grant funded and will support the operation of the Center of Research Excellence in Science and Technology (CREST) grant.

Job Duties:

• Maintain and update web and social media accounts associated with the program
• Deliver excellent customer service by answering and screening incoming calls, greeting visitors, and responding to inquiries from staff, faculty, students, and guests with accurate information.
• Prepare, compose, type, and proofread accurate and timely reports, correspondence, meeting minutes, spreadsheets, and other required documents.
• Maintain and review files for completeness and compliance.
• Monitor deadlines for assignments and projects to ensure timely completion.
• Submit purchasing requests, monitor receiving, and confirm delivery for grant related purposes.
• Perform other duties as assigned to support the office and organizational objectives.

Additional Information to Applicants:

Applicants should submit a cover letter identifying how they meet the required and preferred qualifications, a resume, and a list of at least three references.

Job Open Date: 12/15/2025
Job Close Date: 01/02/2026
Open Until Filled: Yes
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Quicklink: https://jobs.hr.txstate.edu/postings/55245

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55245 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.