"Administrative Assistant"

Position Summary

Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Department Administrator Supervisor, this position is a member of the Department of Earth and Environmental Sciences' team. The Administrative Assistant provides administrative support to the Department by embracing the challenges of achieving department goals and supporting team efforts to grow together in all of its programs, including to the Department's faculty, staff, and students.

This position is responsible for and not limited to the following:

• First point of contact for the Department, ensuring effective and efficient operations through a wide range of administrative responsibilities.
• Assists the Department Chair and others with the administration of academic programs and student support.
• Arranges and coordinates events and meetings.
• Prepares and processes payroll appointments and transactions.
• Prepares a variety of business transactions.
• Maintains Department records and information in a variety of formats.
• Interacts extensively with the University community and provides information on the policies, processes, and timelines of the Department and University.

Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, data collection and report writing
• Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community

City

Newark

State

NJ

Equipment Utilized

Position regularly uses MS Office Suite, Cornerstone, SASN appointments system, ROCS, HCM, SSC, RAPSS, ECRT, Course Scheduling System, Degree Navigator, E-Verify, Grad Portal, Blackboard, Course Analysis System, Sakai, Canvas, and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, time keeping, personnel appointments, parking, telephones, payroll, grant submission, recruitment, student support, course scheduling, facilities and space scheduling and management, event management, website and social media maintenance and updates, and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position

Physical Demands and Work Environment

Fast-paced, deadline-driven, stakeholder focused, confidential, team environment in a large, complex academic department. Must be able to work occasional evenings and weekends

Posting Number

25ST2415