"Administrative Assistant"

Position Summary:

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Rutgers Global Health Institute.

Among the key duties of the position are the following:

• Provides administrative support to unit management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.
• Schedules appointments, arranges and coordinates logistics for events and meetings.
• Processes various administrative documents and data.
• Creates routine informational materials.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Administrative Assistant in the achievement of unit goals.
• Assists in basic unit supporting research activities, perform some fiscal support functions, and/or serve as liaison within and outside unit.
• Works under direct supervision, with specific instructions on routine or semi routine work and within established work parameters for the unit.
• Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.
• Creates, organizes, distributes, and tracks materials and outreach being developed for our new program: Go Together – A Global Alliance to Expand the Oncology Workforce in Sub-Saharan Africa.
• Creates the data and tracking of all Rutgers global health faculty, staff, students, and non Rutgers global health stakeholders and donors who will have given input into the new RGHI strategic plan.
• Keeps the Excel or other database updated uniformly for contact information, relationship tracking purposes, and for what type or category of input they gave to RGHI or the strategic plan.
• Uses the RGHI contact databases and other information to help with the three Rutgers Giving Days funds created.
• Compiles and organizes in one location in MS Teams, the various Strategic Planning input documents, notes, and outreach activities in chronological order and for use by the strategic planning team.
• Updates websites in WordPress for minor changes and additions.

Minimum Education and Experience:

Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation and/or report writing.

City: New Brunswick

State: NJ

Posting Number: 25ST1766