"Administrative Assistant, Pathways in Health & Medicine (Part-Time)"

Administrative Assistant, Pathways in Health & Medicine (Part-Time)

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Administrative Assistants

Type: Adjunct/Part-Time

Posting Number: req23721

Department: COM-T Curricular Affairs

Location: University of Arizona Health Sciences

Address: 1501 N. Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights

The Curricular Affairs Office within the College of Medicine-Tucson is seeking a detail-oriented and organized individual to join our team as a part-time in-office Administrative Assistant. This role primarily involves supporting our Pathways in Health and Medicine (PHM) program with various administrative tasks. The ideal candidate will have excellent attention to detail, strong organizational skills, and the ability to work independently and will play a pivotal role in providing administrative support while engaging with medical students, physician-faculty, and staff.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Provide administrative support for the Pathways in Health and Medicine (PHM) Director and Program such as:
• Maintain the Session Tracker in Google Sheets to ensure session links, sessions schedules and due dates are up to date.
• Assist with the collection of lecture notes, including updating and sharing session details, PowerPoint presentations, test questions from coordinators and provide support to guest speakers.
• Set up calendar reminders of due dates for change forms and lecture notes for faculty and communicate room reservations, session format, and other session needs with the block coordinators.
• Create and administer post-session surveys using Microsoft Forms, including creating QR codes and generating PDF reports for the PHM team.
• Provide administrative support to Health Disparities & Medical Humanities in coordination with the Block Coordinator team.
• Collaborate with faculty to update Learning Objectives (LOs) and test questions in the tracker as changes occur.
• Lead the planning of the annual Tree Blessing Ceremony.
• Support and coordinate with PHM Faculty for PHM's Orientation Events.
• Attend Bi-weekly PHM meeting and help with the planning of their Bi-annual retreat.
• Attend monthly Curricular Affairs and Staff meetings.
• Attend TCMS bi-weekly and TCCS monthly meetings.
• Attend department and college-wide events related to the program and provide support, as needed.
• Collaborate for coverage and support with the Curricular Affairs Administrative Team.
• Provide support to the Office of Curricular Affairs and its visitors alongside other administrative staff. Perform other duties as needed or assigned to support departmental goals.

Knowledge, Skills and Abilities:

• Proficiency in using computer software, particularly Word and Excel.
• Knowledge in Polling Software and calendar management.
• Knowledge in using Word, Excel and Google Sheets.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills to prioritize tasks effectively.
• Ability to work independently and collaboratively within a team when required.
• Strong attention to detail and ability to accurately handle complex data.
• Flexibility and adaptability to handle changing priorities and tasks.
• Demonstrated professionalism, integrity, and confidentiality in handling sensitive data.
• Flexibility and adaptability to handle changing priorities.

Minimum Qualifications

High school diploma or high school diploma equivalency is required.

Preferred Qualifications

Prior experience in education is preferable but not required. Prior experience in data entry, administrative support, or educational settings is desirable but not required. Pursuing or possessing a degree in a relevant field.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 20

Job FTE: 0.50

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: hourly rate

Grade: 3

Career Stream and Level: OC1

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: Casandra Sanchez | casandrasanchez@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant: If chosen for an interview, please be prepared to provide at least three (3) professional references.