"Administrative Assistant, Curriculum Management System (Part-Time)"

Position Highlights

The Curricular Affairs Office within the College of Medicine-Tucson is seeking a detail-oriented and organized individual to join our team as a part-time in-office Administrative Assistant. This role primarily involves supporting our curriculum mapping efforts by ensuring accurate data input, identifying and correcting errors, and assisting with various administrative tasks. The ideal candidate will have excellent attention to detail, strong organizational skills, and the ability to work independently within the scope of Administrative Support.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Enter, update, and verify accuracy of curriculum mapping data in the system using Excel and word, while ensuring consistency with source documents.
• Conduct quality assurance checks to identify and correct discrepancies in the data.
• Collaborate with the Curricular Affairs team to resolve data issues and maintain accurate curriculum maps that meet program requirements.
• Maintain and organize curriculum mapping files and related documents, ensuring they are up-to-date and easily accessible.
• Assist in keeping curriculum map reports standardized and aligned with program requirements.
• Provide administrative support to the Curriculum Management team, including scheduling meetings and coordinating appointments.
• Assist with various clerical tasks, such as typing minutes and updating manuals or resources as needed.
• Oversee daily office upkeep, including visitor check-in, package handling, and maintaining clean and organized shared spaces.
• Attend monthly Curricular Affairs and Staff meetings.
• Attend TCMS bi-weekly and TCCS monthly meetings.
• Attend department and college-wide events related to the program and provide support, as needed.
• Collaborate for coverage and support with the Curricular Affairs Administrative Team.
• Provide support to the Curricular Affairs team as needed. Perform other duties as needed or assigned to support departmental goals.

Knowledge, Skills and Abilities:

• Proficiency in using computer software, particularly Word and Excel.
• Knowledge in Polling Software and calendar management.
• Knowledge using Word, Excel and Google Sheets.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills to prioritize tasks effectively.
• Ability to work independently and collaboratively within a team when required.

Minimum Qualifications

High school diploma or high school diploma equivalency is required.

Preferred Qualifications

Prior experience in education is preferable but not required.

Prior experience in data entry, administrative support, or educational settings is desirable but not required.

Pursuing or possessing a degree in a relevant field.

Strong attention to detail and ability to accurately handle complex data.

Flexibility and adaptability to handle changing priorities and tasks.

Demonstrated professionalism, integrity, and confidentiality in handling sensitive data.

Flexibility and adaptability to handle changing priorities.

FLSA:

Non-Exempt

Full Time/Part Time:

Part Time

Number of Hours Worked per Week:

20

Job FTE:

0.50

Work Calendar:

Fiscal

Job Category:

Organizational Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

DOE

Compensation Type:

hourly rate

Grade

3

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies:

1

Contact Information for Candidates

Casandra Sanchez | casandrasanchez@arizona.edu

Open Until Filled:

Yes

Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant

If chosen for an interview, please be prepared to provide at least three (3) professional references.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.