Administrative Assistant

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

The Administrative Assistant plays a vital role in supporting the Utilities and Maintenance Departments, providing essential administrative and operational support while maintaining high level of team collaboration. This dynamic position sits at the heart of daily operations and collaborates closely with internal teams, contractors, and campus partners.

Key responsibilities include procurement, underground utility locates and excavation permits, contractor parking coordination, maintaining accurate records and reporting. The role also provides overall office administration and serves as an important connector across departments to support clear communication and smooth operations.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment. Strong interpersonal, analytical, and computer skills are essential, along with the ability to manage multiple priorities and engage effectively with a wide range of individuals across campus and beyond.

Qualifications

Education:
Associate's degree or up to 3 years of college or technical school preferred

Experience:
1-2 years of relevant experience

Skills:

• Excellent working knowledge of computers and ability to utilize a variety of software applications
• Strong verbal and written communication and interpersonal skills
• Working knowledge of University processes and policies
• Strong organizational and time management skills

Additional Information

Application Deadline to Apply: May 15, 2026

Hiring Pay Range: $20 - $24/Hour | Commensurate with experience