Administrative Assistant (part-time)

University of Leeds - Faculty of Medicine & Health

Placed On: 26th February 2026
Closes: 11th March 2026
Job Ref: MHLMR1213

Location: Leeds - St James University Hospital / Main Campus

Working time: 50% FTE - 17.5 hours per week

Contract type: Fixed term (Available until 31st August 2028 to complete specific time limited work)

Can you provide technical support to research studies? Do you have excellent organisational and time-management skills? Would you like to contribute to a national initiative to help patients access clinical studies? We are looking for a highly motivated and organised individual to work as part of an exciting new initiative in brain cancer that will match patients from across the UK to relevant clinical studies.

The Co-ordinator will work as part of a new national initiative ‘ACT-BT’, i.e. Access to Clinical Studies for Brain Tumours. This newly funded project will match patients from around the UK with relevant clinical studies in adult brain tumours. Patients will be referred in to regular expert panel meetings where each case will be discussed. The co-ordinator will provide a comprehensive administrative service to support ACT-BT panel meetings and provide effective management of accurate and timely data to enable decision-making at panel meetings.

You will coordinate, proactively manage and track patients from referral to decision against the objectives set out in the ACT-BT business case. You will escalate problems to the chief investigators of ACT-BT in a timely manner so that remedial action can be taken where necessary to ensure indicative targets are met.

You will coordinate all aspects of the patient referral and decision-making pathway and be responsible for prioritising cases, setting up, managing and ensuring effective running of panel meetings and reviewing/auditing work practices when required. In addition, you will be responsible for ensuring all referred patients are monitored and tracked, for maintaining the relevant database (in Leeds Teaching Hospitals electronic patient record system (PPM)) and ensuring information is communicated between ACT-BT and the appropriate clinical and administrative staff within the referring teams.

What we offer in return

• 26 days holiday plus approx. 16 Bank Holidays/days that the University is closed by custom (including Christmas)
• Generous pension scheme options plus life assurance
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development:
  • Access to courses run by our Organisational Development & Professional Learning team.
  • All FMH staff are entitled to ten days staff development per year (pro rata). Please speak to your Line Manager about how you can utilise these.
• Access to on-site childcare, shopping discounts and travel schemes are also available.

If you are looking for a role that will bring you into contact with state-of-the-art clinical studies and directly help patients who are looking for novel treatments, apply today.

To explore the post further or for any queries you may have, please contact:

Susan Short, Professor of Clinical Oncology and Neuro Oncology
Email: s.c.short@leeds.ac.uk