Job Summary

Performs administrative tasks including responding to phones, email, walk-ins, etc., scheduling department trainings/meetings, coordinating events, and processing invoices. Disseminates information in meetings and newsletter development. Triages and escalates incoming calls and work orders to address any campus concerns.

Reporting Relationships

• This role reports to the Dean, Library Sciences

Work Setting/Schedule

• On campus role
• This is a full-time role (35 hours per week, 52 weeks per year)

What You Will Do

• Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies. Coordinates the work of student employees as needed.
• Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.
• Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel. Supports team with expense reporting.
• Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.
• Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll on-boarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.
• The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

What You Will Bring

Required:

• Possess a High school diploma or GED
• Two (2) or more years of work experience

Preferred, but not required:

• Associates Degree
• Four (4) or more years of administrative or related experience