Establish and coordinate office activities and schedules;
establish methods for office operations; implement office policies
and procedures; develop and recommend office procedures and
systems; ensure smooth office operations.
Participate and assist in the development and administration of
an assigned budget; prepare budget reports; compile annual budget
requests; track, monitor and control expenditures; coordinate
related budgets; assure expenditures from categorical funds comply
with applicable regulations.
Research, compile, and analyze background data; perform routine
and special administrative activities and projects; prepare
independent draft reports and documentation; maintain records and
files regarding administrative activities; prepare agendas for a
variety of meetings, committees, and groups.
Coordinate and implement assigned program activities of an
operational area of assignment; prepare status reports and
documents related to program activities.
Review, verify, and process documents related to administrative
and program activities such as invoices, contracts, grants,
certificates, claims, legislation and other specialized documents;
verify eligibility requirements and coordinate with outside
agencies.
Provide follow up to assignments given to management and/or
operations staff by an assigned Director or Dean; provide status
reports to an assigned Director or Dean; assist in coordinating,
preparing, and producing staff reports.
Facilitate communications between assigned supervisor, other
administrators, students, academic staff, and other offices,
educational institutions or public agencies.
Order and purchase supplies for administrative operations;
perform accounting functions related to ordering supplies,
equipment, and services; make budget transfers as appropriate.
Maintain time card and payroll records; maintain administrative
files and records for personnel including employee evaluations and
disciplinary actions.
Coordinate and make travel arrangements; maintain appointment
schedules and calendars; arrange meetings and conferences.
Perform related duties as assigned.
Working Conditions:
Other Duties:
Physical Demands:
Application Information:
APPLICATION INFORMATION:
- Interested applicants must submit online all materials
requested, including: A completed online
- West Valley-Mission Community College District application;
and
- Resume
All sections of the online application, including Education and
Work History, must be completed thoroughly.
Supervisor(s) name(s) and telephone numbers must be included in
the application.
Incomplete applications will not be considered.
Do NOT send unrequested materials. Unrequested materials will
be removed from your application and will not be used for
consideration of employment.
The employment application and supporting documents represent
you; it is to your advantage to fill out the application form
carefully and completely.
For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: Jobs@wvm.edu
Selection Process:
SELECTION PROCESS INFORMATION:
- Applications will be screened by appropriate department
representatives on an as-needed basis. Qualified applicants who
best meet the needs of the division will be contacted for an
interview.
- Travel expenses to attend the interview are the responsibility
of the candidate.
- Applications will remain in our online system for 1 year. Each
year, part-time pools will be refreshed and applicants will be
notified of the opportunity to re-submit application.
- Application materials become the property of the District and
will not be returned or duplicated.
- The District reserves the right to contact former, current, the
most recent employers, and others to investigate past employment
records of applicants.
- Offers of employment are contingent upon the successful
clearance from a criminal background check, freedom from
tuberculosis, and proof of identity and eligibility to work in the
United States prior to the first day of work.
EEO STATEMENT:West Valley-Mission Community College District is an
Equal Opportunity Employer that seeks to employ a diverse workforce
who will contribute to an inclusive and welcoming educational and
employment environment. The District is committed to
nondiscrimination on the basis of ethnic group identification,
race, color, national origin, religion, age, sex, physical
disability, mental disability, genetic information, ancestry,
gender identity, gender expression, sexual orientation, language,
accent, citizenship status, transgender status, parental status,
marital status, economic status, military or veteran status, and
medical condition consistent with applicable federal and state
laws.
Special Instructions to the Applicant:
Posting Detail Information
Posting Number: FY21/22-008POOL
Open Date: 03/11/2022
Close Date:
Open Until Filled: Yes
For more information on this position and to apply, please visit
our website at the following link: wvm.peopleadmin.com
West Valley-Mission Community College District is an Equal
Opportunity Employer.
je-9c4ab8c203994b6aa024b9af947f5008
