Administrative Associate - Academy of Teacher Excellence Research Center

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 14546

Full/Part Time: Part Time

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: $19,000 - $21,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Part Time, 20 hours a week

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Summary

The Administrative Associate assists in the supervision and administration of a department and handle various administrative decisions.

This is a grant-funded position dependent on availability of funds and/or departmental need.

Core Responsibilities

1. Supervises clerical staff and administrative planning of internal activities, programs, and special projects. Makes administrative decisions requiring a thorough knowledge of regulations, policies, and procedures.
2. Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions. Assists administrators in establishing and attaining departmental goals and objectives.
3. Plans, organizes and coordinates administrative duties. Supervises and trains clerical staff. Establishes organizational policies, work rules, and operating procedures.
4. Assists in preparing departmental budgets by gathering and compiling information and making recommendations. Maintains and monitors budgets and fiscal reports.
5. Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, and confidential reports, charts, and graphs.
6. Edits memoranda, reports, and proposed publications.
7. Acts as a liaison with other departments and agencies regarding inventory control, building services, equipment maintenance and repair, purchasing, safety, and other administrative matters.
8. Disseminates important policy and procedure information to faculty and staff.
9. Performs annual evaluations of assigned clerical staff.
10. Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
11. Performs other duties as assigned.

Required Qualifications

• High school graduate or GED.
• Six (6) years of increasingly responsible administrative, clerical, or office experience.
• At the department's discretion, a Bachelor's degree may be substituted for four (4) years of experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Bachelor's degree from an accredited university.

Knowledge, Skills, and Abilities

• Knowledge of current methods and systems of bookkeeping, filing, and purchasing.
• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
• Proficiency in the use of English grammar, spelling, and verbal and written communication.
• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
• Advanced knowledge of university and/or public sector organizational structure, policies, rules, and procedures.

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• Occasional after-hours and weekend work or overtime may be required.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10lbs. of force occasionally.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.