Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Administrative Associate V in the Department of Visual Arts and Design.

The Administrative Associate V works under general supervision and provides administrative support to the Department of Visual Arts and Design, exercising discretion and independent judgment on matters of significance. This is a 12-month, in-person staff position located on Tarleton’s main campus in Stephenville, Texas, with standard work hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Serves as a campus security authority (CSA).

Essential Duties and Responsibilities:

40% Department Head Support:

• Direct support for the Department Head, including calendar management and travel arrangements.
• Reviews documents for the supervisor. Attends meetings or committees on behalf of the supervisor.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures.
• May monitor compliance with policies and procedures.

30% Department Processes:

• Service as primary liaison for VADS
• Participates in planning and executing administrative operations.
• May serve as the office manager.
• Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
• Performs special analyses and project summaries.
• Assists with collaborations between the department and the community.
• Coordinates travel arrangements and prepares itineraries.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hires, trains, and supervises student workers.
• Hiring support – including Adjuncts, Students, Visiting, and full-time faculty
• Academic scheduling and registration support
• Scholarship administration support
• Support of special projects, including annual Rio Brazos Exhibition, ULTRA Club events, and Fine Arts Center Gallery shows
• Accounts, reconciliation, payments, contracts, and purchasing support
• Oversees regular updates to the department website

20% Faculty Assistance:

• Support for faculty purchasing and travel
• Coordinates meetings, seminars, and other special events and may provide on-site support.

10%

• Other duties as assigned

Minimum Requirements:

Required Education and Experience

• High school diploma or equivalent combination of education and experience.
• Five years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.
• Excellent written and oral communication skills in English.