"Administrative Coordinator (aHEO)"

POSITION DETAILS

The Administrative Coordinator will report to the Associate Dean and Chief Librarian. In addition to the CUNY Title Overview, the Administrative Coordinator will be responsible for the following duties:

Campus-specific Information and duties

• Provide administrative support to all divisional libraries and personnel within the CCNY Libraries.
• Assist with maintaining confidential databases, records, files, and lists on personnel.
• Assist with the management of budgets for divisional libraries.
• Assist with the coordination of the Libraries' hiring needs and payroll functions.
• Coordinate accounts payable and purchasing for all divisional libraries.
• Assist the Associate Dean and Chief Librarian with the management of the main library office.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications:

• Excellent writing, editing, organizational, interpersonal and presentation skills.
• Attention to detail.
• Proficiency in Microsoft Office, EXCEL, competency with digital and/or web-based tools.
• Analytical and statistical research and reporting.
• Ability to prioritize competing tasks in a deadline driven environment with time constraints, spot issues/problems and identify potential solutions, uphold strict confidentiality, and easily develop and maintain collegial relationships in a complex college community.
• Commitment to the values of public liberal arts education and appreciation for work in a diverse environment.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE: Assistant to HEO

FLSA: Non-exempt

COMPENSATION AND BENEFITS

Salary Range: $66,154-$77,269. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

• Go to www.cuny.edu and click on "Employment"
• Click "Search job listings"
• Click on "More options to search for CUNY jobs"
• Search for Job Opening ID number: 31588
• Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE March 14, 2026