Administrative Coordinator I - Research Administration

General Requirements:

Bachelor's degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Performs administrative duties to support the operations of the Office of Research Administration (ORA). Serves as the first point of contact for ORA for the internal and external communications.

Primary Responsibilities (Staff Positions Only):

Performs administrative support duties. Manages the ORA departmental inbox and main phone line. Serves as the first point of contact for Principal Investigators (PIs) and department administrators in answering general inquiries. Coordinates and schedules Kick-Off Meetings (KOM) and prepares necessary documentation for meetings to ensure a seamless transition from awarded to active status. Maintains and updates the full-time equivalency (FTE) tracker, used to assist with ensuring that electronic personnel action forms (ePAFs) are submitting in a timely fashion by departments, through regular communication with departments and review of award documentation. Monitors the financial reporting tracker and sending timely reminders and updates of deadlines. Monitors upcoming grant end dates to update Cayuse & Banner statuses as well as proactively alerting PIs and departments regarding the end dates and submission of ePAFs to ensure personnel are transitioned off grant appropriately. Manages departmental purchasing and deposits. Assists ORA staff with the gathering, filing, and organization of grant related documentation. Performs other duties as assigned.

Posted: 26-Mar-26

Location: Huntsville, Texas

Categories: Administrative/Support, Staff/Administrative

Internal Number: 46694

Requisition: 202600076S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: Associate Controller - Financial Reporting