A competitive compensation package, with comprehensive health
and welfare benefits.
An opportunity to live and work in the inclusive and
cosmopolitan San Francisco Bay area, amidst the beauty of Northern
California.
What you’ll do:
- Perform complex document preparation assignments. Compose,
proofread, research, and compile letters and/or special
reports.
- Maintain office calendar. Schedule and coordinate meetings,
committee activities, conferences, and special events.
- Respond to inquiries and resolve issues within established
policies and guidelines. Recognize when to escalate resolution to
superiors.
- Maintain records of Institute policies and procedures and
communicate changes to appropriate personnel.
- Collect and assemble data used in preparation of laboratory
budget. Implement approved budgets and monitor expenditures of
funds; review monthly budget reports and investigate
variances.
- Make travel arrangements and appointments.
- Familiarity with grant/proposal submission processes and
Fellowship applications.
- Proficiency with web-based tools such as Smartsheet, Google
suite, or similar platforms.
- Experience coordinating events, and seminars.
- Ability to interpret and apply university policies and
procedures, and to exercise sound judgment on sensitive or
confidential matters.
- Website administration.
- Handling expense tracking, purchase orders, coordinating lab
supply orders and preparing equipment procurement documents and
business justifications.
- Collaborates with the Biology Department staff in Finance, HR,
and Student Services.
What you bring:
- Bachelors degree; or an equivalent combination of education and
related work experience.
- Five or more years of increasingly responsible administrative
experience. Experience working in a research environment
preferred.
- Advanced computer skills; proficient in Microsoft office suite
as well as being skilled in the use of office equipment.
- Ability to communicate required information, draft routine
correspondence, and basic reports, keep accurate records of work
performed.
- Ability to work inclusively and collaboratively with a diverse
population.
- Generally experienced in job duties and in the principles and
practices associated with those duties with an understanding of the
underlying principles.
- Fully understands their role in the laboratory and in related
units as well as understanding how the job relates to the
organization.
- Ability to learn tasks independently and to apply experience to
develop new techniques. Actively seeks opportunities to increase
skills and expertise. Remains technically and administratively
current in job.
Physical Requirements
Remaining in a normal seated or standing position for extended
periods of time; reaching and grasping by extending hand(s) or
arm(s); dexterity to manipulate objects with fingers, for example
using a keyboard; communication skills using the spoken word;
ability to see and hear within normal parameters; ability to move
about workspace. The position requires mobility, including the
ability to move materials weighing up to several pounds (such as a
laptop computer or tablet).
Persons with disabilities may be able to perform the essential
duties of this position with reasonable accommodation. Requests for
reasonable accommodation will be evaluated on an individual
basis.
Please Note:
This job description sets forth the job’s principal duties,
responsibilities, and requirements; it should not be construed as
an exhaustive statement, however. Unless they begin with the word
“may,” the
Essential Duties and Responsibilities described above are
“essential functions” of the job, as defined by the Americans with
Disabilities Act.
Compensation and Benefits
Our employees are compensated from a total rewards perspective in
many ways for their contributions to our mission, including
competitive pay, exceptional health benefits, retirement plans,
time off, and a range of recognition and wellness programs. Visit
our
Benefits at HHMI site to learn more.
Hiring Pay Range
$74,880.00 - $93,600.00
Pay Type:
Annual
The posted range reflects HHMI’s good faith estimate of the
anticipated hiring salary range for this role at the time of
posting. Actual hiring compensation is determined by a candidate’s
qualifications, experience, and internal equity.
HHMI is an Equal Opportunity
Employer
We use
E-Verify to confirm the identity and employment
eligibility of all new hires.