Administrative Coordinator - Mathematics, Engineering and Computer Science

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.

Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility - moving low-income students into the middle class and beyond - in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit www.laguardia.edu to learn more.

The Department of Mathematics, Engineering and Computer Science at LaGuardia Community College is seeking an Administrative Coordinator. The role is a fast-paced, highly demanding position that requires strong multitasking skills and supports department operations.

Duties include:

• Coordinate scheduling and staffing for all MEC courses
• Monitor and track MEC faculty workload to ensure compliance with CUNY policies and regulations
• Coordinate all MEC faculty Multiple Positions process and ensure compliance with various CUNY rules and regulations
• Collaborate with MEC chairperson and program directors on scheduling and workload issues related to full-time and part-time faculty and staff
• Manage all course scheduling ,departmental communications with various stake-holder such as chairperson, program directors, course coordinators, registrar, College Now, and ASAP
• Collects course scheduling data, prepares and distributes reports and presentations using word processing, spreadsheet, and presentation software
• Maintains MEC department scheduling records, files and forms
• Provides course scheduling information, instructions, and materials as requested by students, faculty, and other stake-holder
• Coordinate with the Registrar’s office on all MEC course scheduling logistics and classroom/space needs
• Manage departmental communications, including scheduling meetings, developing work plans, and distributing information
• Provide basic academic advising to students on course-related issues such as over-tallies, course repeats
• Perform additional related duties as assigned

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

• Excellent written and oral communication skills.
• Experience with data and reporting (both quantitative and qualitative written reports).
• Highly skilled in MS office (Word, Excel, Outlook, etc.) and/or ability to learn appropriate modules in the CUNYfirst system.
• Demonstrated ability to self-organize and manage multiple tasks simultaneously
• Professional experience using CourseDog scheduling software for academic or operational scheduling
• Exceptional interpersonal and organizational skills
• Strong attention to detail and commitment to accuracy in course scheduling, documentation and administrative tasks

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$48,647 - $74,754

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.