"Administrative Coordinator"

Position Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Center for Latino Arts and Culture (CLAC).

Among the key duties of the position are the following:

• Manages and oversees all administrative functions and provides support to programmatic elements of the CLAC.
• Manages the day-to-day operations of these offices, provides support to 3 other professional staff members, and directly supervises work study student employees.
• Supports the logistics and implementation of a variety of programs and events such as Welcome to La Familia, LatinX Heritage Month, and student leadership development programs.
• Performs professional, administrative, and operational tasks.
• Handles oversight of space reservations; processing contracts, invoices, and purchasing requisition, and hiring and payroll management for student employees.
• Arranges and coordinates the logistics for events and meetings, serving as the unit representative when working with the various venues, vendors, departments, and professional services.
• Participates as a full member of the unit in developing, administering, and evaluating the office's overall operation and programming.

Minimum Education and Experience

Bachelor's degree in a related field plus a minimum of two years of related experience; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student affairs and programming in a higher education setting.

Equipment Utilized

• Proficiency in using Apple or PC computer systems.
• Apple and Microsoft Office Applications including Outlook, Word, Excel, and PowerPoint; Suite. Google platform applications such as Docs and /Forms, Canva, and Adobe Suites.
• Zoom and other videoconferencing platforms.
• MailChimp.

Physical Demands and Work Environment

• May be required to travel to other campus locations and offices.
• May be required to lift boxes related to promotional items, as needed.

Special Conditions

• This position requires work hour flexibility during identified busy seasons.
• During those identified busy times, the position may also be limited and/or prohibited from taking vacation time.
• These times include but not limited to late August – September, and late April – early May.
• Available to work nights and weekends on occasion with schedules adjusted accordingly.