"Administrative Division Director (Clinical Division Manager 3)"

The Division of Infectious Diseases in the Department of Medicine at Stanford University is seeking an Administrative Division Director (Clinical Division Manager 3) to provide strategic direction for the administrative and clinical related functions for a complex division. Manage staff and managerial staff to achieve research, teaching and patient care missions and goals.

Duties include:

• Direct staff and provide leadership to achieve goals and vision of the division. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
• Establish and manage clinical programs including outreach agreements and recruiting for new faculty, clinical educators, and instructors. Provide financial leadership to clinical programs to maximize clinical profitability. Establish measuring systems and tools to determine productivity of outreach agreements.
• Partner with Division Chief and Director of Finance & Administration (DFA) in working with Hospital(s) and Clinics in development of business and program planning; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting.
• Represent the division’s needs in regard to research, clinical and service facilities; negotiate on behalf of the unit’s current and future needs with the school and hospital(s)/clinic administration.
• May independently or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs.
• Independently initiate and create strategic plans for division. Make recommendations that may impact the unit's Clinical and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise Chief and DFA.
• Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines and procedures.
• Ensure the financial success of the division. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. May negotiate funding with the hospital(s) for programmatic needs along with the DFA.
• Manage and coordinate grants and contracts for the division. Ensure compliance with institutional and external requirements.
• Oversee staff in the management of all student, fellow, residency related activities and graduate program administration.
• Establish business and administrative processes. Partner with faculty leadership on divisional and/or departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop long-range business plans
• Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the DFA, Chief, Chair and /or Dean's Office regarding resources to support faculty activities and interests

DESIRED QUALIFICATIONS:

• Experience with significant sponsored project fund management.
• Experience with Lean, A3, or other process improvement techniques.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and five years of experience in administrative and financial management, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated leadership and supervisory, planning and change management skills.
• Excellent planning and organizational skills.
• Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
• Advanced financial expertise in accounting budget planning, and financial forecasting.
• Advanced expertise in grants and contract administration.
• Advanced analytical and problem solving skills.
• Strong knowledge of industry standards and/or regulatory requirements.
• Strong negotiation and effective interpersonal skills.
• Attention to detail and accuracy.
• Advanced expertise in business and management computer applications and databases.
• Subject matter expertise for area(s) of responsibility.
• Ability to multi-task and manage deadlines.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
• Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

WORKING CONDITIONS:

Occasional evening and weekend hours.

The expected pay range for this position is $160,115 to $191,162 per annum.