Administrative Manager

Position Summary

Oversees administrative functions and daily operations within the department.

Job Responsibilities

• Develops strategies and workflows to improve overall operational performance and presents action plans to resolve issues.
• Develops and implements policies, procedures, systems and best practices to ensure office efficiency.
• Participates in the interview process to screen potential candidates and makes hiring decisions.
• Creates, monitors and communicates team goals.
• Manages staff disciplinary issues. Escalates to the Human Resources Department as needed.
• Responsible for training staff in departmental policies, procedures and systems.
• Monitors staff performance and takes corrective action when necessary.
• Participates in departmental space planning and coordinates relocation of offices.
• Manages vendor contracts and offers cost effective recommendations.
• Assists in the preparation of the annual budget submission and projections. Supports and monitors research-related financial activities to ensure compliance with institutional and funding agency regulations.
• Responsible for onboarding and training staff, monitoring performance and taking corrective action when necessary, recommending increases and promotions, identifying training programs and distributing and monitoring staff assignments.
• Monitors and maintains employee time record keeping and payroll issues
• Makes recommendations for promotions and salary increases.
• Coordinates the hiring process for managers and leadership in the department
• Coordinates the onboarding of new staff and orients them to departmental policies and procedures.
• Identifies training programs for staff development.
• May oversee and assist with the completion of all necessary documentation for new, reappointment and bi-annual appointments, re-credentialing and promotions for faculty appointments.
• Generates reports for analysis.

Education

• Bachelor's Degree in related field

Experience

Approximately 4 years of related experience, preferably in an academic healthcare or research setting

Knowledge, Skills and Abilities

• Demonstrated ability to function independently and exercise independent judgment.
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise 'people skills'.
• Demonstrated proficiency with MS Office Suite and database applications.
• Demonstrated organizational skills and ability to pay close attention to detail.
• Demonstrated critical thinking and analytical skills.

Working Conditions/Physical Demands

Standard office work