Administrative Officer

1. Division Provost

Campbelltown, AU

1. Contract Type Full-Time

Job ID: REF1287W

Full-time ongoing position at HEW Level 5.

Location: Macarthur Clinical School Campbelltown with flexible working arrangements.

Salary: $85,778 – $97,006 per annum, plus 17% Super and Leave Loading.

Provide high-level administrative support, including coordinating NSW Health Compliance requirements for Medicine student placements and stakeholder engagement.

The Opportunity

You will provide comprehensive administrative support to academic and professional staff at the Macarthur Clinical School, acting as the first point of contact for clinical school matters. The role supports teaching, research and academic activity and contributes to the smooth operation of the Clinical School.

You will coordinate and administer NSW Health Compliance for all Medicine students across diverse settings, maintain accurate records and manage complex case matters using sound judgement and discretion. You will prepare documentation for placement organisations, supervisors and students, and ensure requirements and learning outcomes are clearly communicated.

You will work closely with the Executive Officer and Clinical Dean, liaise with health services and university stakeholders, and support broader School activities during peak periods. Regular travel across metropolitan clinical schools and the main School of Medicine campus at Campbelltown is required.

What Success Looks Like:

• NSW Health compliance for medical students is accurately coordinated, monitored and delivered across all required clinical settings.
• Records and case matters are managed with confidentiality and sound judgement.
• Clear communication is maintained between students, health services and University stakeholders.
• Documentation for placements is accurate, compliant and fit for purpose.
• Administrative support during peak periods meets School operational needs.

Please refer to the Position Description for full details.

About You

• Relevant qualification or equivalent administrative experience in a large, complex organisation.
• High-level computer literacy including databases, word processing and spreadsheets.
• Strong analytical and problem-solving skills with the ability to interpret policy and procedures.
• Effective interpersonal, written and oral communication skills across diverse stakeholders.
• Current driver’s licence and capacity to travel regularly between campuses.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Rachel Stoddart, Executive Officer, Macarthur Clinical School via R.Stoddart@westernsydney.edu.au. Please include the job reference code REF1287W
• Closing Date: 11:59pm, Sunday 31 May 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.