"Administrative Officer, SPHERE"

Job Description:

• Engage with a diverse range of stakeholders, and build your relationship and networking skills
• Operate with a high level of autonomy and take ownership of your role
• Enjoy a varied workload where no two days are the same

The Opportunity

• Employment: Full-time (35 hrs week), 12-month fixed term contract
• Remuneration: $88,717-$100,386 + 17 % super + leave loading
• Locations: UTS, Broadway

Maridulu Budyari Gumal, the Sydney Partnership for Health, Education, Research and Enterprise (SPHERE) is a collaborative entity bringing together 15 leading organisations with a shared goal: to change the future of healthcare.

The Administrative Officer for SPHERE is responsible for delivering confidential, high-quality administrative support to the SPHERE Executive team, including the Executive Director, Operations Manager, and, when required, the Chair of the SPHERE Council.

As the primary point of contact for the Executive Director, this role provides comprehensive support through effective diary and schedule management, coordination of meetings and events, handling of correspondence, and maintenance of document management systems. The position also supports the broader Executive team by preparing meeting minutes, assisting with event planning, and organising travel arrangements as needed.

The Administrative Officer reports to the Operations Manager, SPHERE, and has no direct reports.

The Organisation

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. But what makes us different isn’t only what we do, it’s how we do it. Together, we are driven to be thoughtful, practical, and purposeful in all we do. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Benefits and Culture:

UNSW offer a competitive salary and access to UNSW benefits including:

• Hybrid/Flexible working
• Additional 3 days of leave over the Christmas Period
• Access to lifelong learning and career development
• Progressive HR practices
• Discounts and entitlements

Who you are

You bring a relevant qualification and or experience, supported by well-developed organisational skills that enable you to prioritise tasks and meet deadlines effectively. You demonstrate exceptional attention to detail and provide high-quality customer service to stakeholders at all levels. Your advanced interpersonal, written and verbal communication skills enhance your ability to work collaboratively within a team, particularly in customer-focused environments. You are highly proficient in Microsoft Office and experienced in using and administering online systems and databases.

You can also show a clear understanding of UNSW’s mission, values, policies and guidelines, and you are committed to meeting your health and safety responsibilities, including undertaking required training.

To apply:

If supporting the leadership team of a dynamic, multi-partner health research partnership is of interest to you, please submit your CV, Cover Letter including responses to Skills and Experience nominated in the Position Description via the APPLY button. A copy of the Position Description can be found at jobs@unsw.

Contact:

Shiree Thomas – Talent Acquisition Consultant e: shiree.thomas@unsw.edu.au

Applications close:

11.55pm, Wednesday 7th January 2026.