Administrative Professional - Infectious Diseases

Scheduled Hours

40

Position Summary

This position provides in-person administrative support for the HIV social services programs including preparation of grant submissions, auditing, invoicing, ordering, travel arrangements, staff requests, mailings, etc.

Job Description

Primary Duties & Responsibilities:

• Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans.
• Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
• Develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards.
• Maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems.
• Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
• Coordinates various personnel functions including, but not limited to, hiring, disciplinary actions, grievances, promotions, transfers and vacation schedules.
• May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness.
• May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
• Performs administrative duties of a complex and confidential nature in support of senior management.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

Normal office environment

Physical Effort

Typically sitting at desk or table

Equipment

Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Administrative Or Budgetary Support (5 Years)

Skills:

Microsoft Office

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Education:

Bachelor's degree - Business

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting Processes, Confidentiality, Critical Thinking, Detail-Oriented, Developing Creative Solutions, Financial Resources, Healthcare Environments, Human Resources (HR), Interpersonal Communication, Oral Communications, Problem Analysis, Problem Solving, Professional Etiquette, Supervisory Management, Working Independently, Written Communication

Grade

G09-H