Administrative Program Coordinator

Administrative Program Coordinator

Job Summary

The Department of Anesthesiology, Perioperative and Pain Medicine is seeking a motivated and professional Academic Administrative Program Coordinator to plan and execute a variety of academic and educational programs within the Department. In this role, you will ensure goals and objectives are met and in accordance with established criteria. Interpret program policies and advises program participants on the application of regulations. Facilitate communication and collaboration between members of the department, institution, and other related organizations. May also include complex faculty support and program record keeping responsibilities under the direction of the education program leadership and department administrative leadership.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Essential Responsibilities

1. Coordinates day-to-day operations of the education & residency programs
2. Provides administrative support for Program Director, Associate Programs Director, and Trainees
3. Assists with program committees (program evaluation committee, clinical competence committees, etc.)
4. Coordinates with Associate Director of Education and Program Manager to update program policies and other materials as needed to be compliant with ACGME/GME office
5. Assist's trainees with program policies and procedures
6. Coordinates with Associate Director of Education to update competency-based rotation goals and objectives
7. Executes program letter of agreement (PLA) between programs and participating sites
8. Assists with producing and distributing annual rotation schedule and changes including entering and updating in relevant systems
9. Assists with producing, distributing, and coordinating didactic conference schedule
10. Coordinates program events
11. Proctoring of annual specialty in-training examination
12. May communicate with specialty board, specialty societies, and other organizations
13. Works with GME office to ensure trainess compliance with medical and controlled substances licenses, DEA numbers, TB tests, computer training modules, and RQI
14. Reports on call meal money for trainees to the GME office
15. Assists with updating ACGME Annual Program Review with Associate Director of Education and Program Manager
16. Monitors trainees work hours, runs monthly work hour violation report and assist Program Director with reporting violations
17. Assists with trainee recruitment
18. Manages reimbursements and travel for trainees
19. Processes procurements for the program and for trainees

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Previous GME experience.
• Knowledge of the following applications/websites: Medhub, ACGME, ERAS, NRMP, and SF Match.
• Understanding of the Accreditation Council for Graduate Medical Education (ACGME) requirements for Institutional, Common, and specialty program requirements and the accreditation process.
• Superior organizational skills.
• Excellent communication and interpersonal skills including written and verbal.

Special Instructions

• Requisition Number: PRN44977B
• Full Time or Part Time? Full Time
• Work Schedule Summary: Monday-Friday 8-5Schedule may vary
• Department: 00220 - Anesthesiology
• Location: Campus
• Pay Rate Range: 35000 to 60000
• Close Date: 6/30/2026
• Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/201957