"Administrative Project Specialist - KSAS (Dean's Office - Strategic Initiatives)"

Job Details

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

As the Krieger School for Arts and Sciences pursues a strategic priority to expand its faculty, new support is required to coordinate faculty searches, elevate the experience for potential hires, and welcome newly recruited faculty. We are seeking an Administrative Project Specialist who will work collaboratively within the Dean’s office and with staff and faculty in academic departments. The position reports to the Assistant Dean for Strategic Initiatives.

The Administrative Project Specialist will provide general administrative and coordinating support for activities and/or projects for a team, unit or principal.

Specific Duties & Responsibilities

• Perform varied and multiple administrative support functions for recurring and ad hoc projects and/or specialized operations.
• Develop administrative processes and workflows.
• Assist in planning and development.
• Provide reports and summaries as requested.
• Resolve administrative issues and problems.
• Assist with business and financial processing, e.g. budget reconciliation, expense reimbursements, payment of invoices, etc.
• Foster institutional relationships. Collaborate and liaise with individuals across the institution.
• Other duties as assigned.

In addition to the duties listed above

• Work closely with departments to consider the many facets of faculty recruitment.
• Draft, edit, and manage distribution of candidate itineraries for campus visits.
• Curate an experience for faculty candidates that promotes a warm and welcoming environment.
• Develop mechanisms to collect feedback on the candidate experience to improve hiring success.
• Supports the orientation of new faculty.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Five years of progressively responsible experience providing administrative support.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree.
• Highly proficient with Microsoft Office programs, including Outlook, Word, Excel and PowerPoint.
• Background in higher education with a strong understanding of institutional processes and policies.
• Proven ability to deliver exceptional customer service, creating a positive and professional experience for students, faculty, staff, visitors, and external partners.

Technical Skills & Expected Level of Proficiency

• Operational Oversight - Advanced
• Oral and Written Communications - Advanced
• Process Improvement - Advanced
• Project Documentation - Advanced
• Project Management - Advanced
• Report Writing - Advanced
• Research and Analytical Skills - Advanced
• Workflow Management - Advanced

Classified Title: Administrative Project Specialist
Job Posting Title (Working Title): Administrative Project Specialist - KSAS (Dean's Office - Strategic Initiatives)
Role/Level/Range: ATO 37.5/03/OG
Starting Salary Range: $24.25 - $33.40 - $42.50 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon - Fri, 8:30am - 5:00 pm
FLSA Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: KSAS Strategic Initiatives
Personnel area: School of Arts & Sciences

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.