Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance.

Recruitment Range: $36,946 - $40,500

Vacancy Number: S02841

Competency Level: Journey

Location of Workplace: Main UNCW Campus

Home Department: Physics Physical Oceanography - 32371

Primary Purpose of Organizational Unit

The Department of Physics and Physical Oceanography provides quality programs leading to B.S. and B.A. degrees in Physics, Coastal Engineering, or 3+2 Physics/Electrical Engineering degrees.

Brief Summary of Work for this Position

The Administrative Services Associate provides comprehensive fiscal, administrative, and operational support to the Department of Physics and Physical Oceanography. The role ensures all departmental business practices follow university, college, and departmental policies.

Key Responsibilities:

Manage and monitor departmental budgets across state, grant, and other funding sources; assist the chair with fiscal planning.
Serve as departmental financial reconciler to ensure proper use of university funds.
Build and maintain accurate course schedules in Banner.
Maintain confidential records, files, and databases, including HR hiring documents, fixed assets, and computer/surplus inventories.
Oversee all travel processes, including pre-approvals, compliance, expense reports, and reimbursements.
Manage the department's Technology Information Management Systems (TIMS) site and computer inventory.
Support the department chair with routine and complex administrative matters.
Handle general office operations such as room scheduling, phone coverage, visitor support, and preparation of class materials.
Assist in supervising student workers.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Education, Knowledge, Skills & Experience

University experience or office environment experience.