Department Administrative Assistant

Job Details

Department Administrative Assistant (Administrative Support Coordinator I)

Compensation and Benefits

The anticipated salary hiring range is $4,047 - $4,211 per month (Steps 1 – 3) commensurate with qualifications and experience.

The salary range for this classification is $4,047 - $5,896 per month.

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program.

Job Summary

Under the general supervision of the Department of Computer Science Chair, the position serves as the Administrative Assistant to the Chair. The incumbent plans and executes a variety of complex, large-scale administrative support functions for the Department. The incumbent also serves as the primary resource person for full-time and part-time faculty, teaching associates, instructional student assistants (i.e., graders), and student assistants, providing direction and recommendations on procedures and operations, and maintaining continuity in university, college, and departmental policy. Must independently determine work priorities to ensure departmental deadlines are met and projects are completed. Typical assignments require ingenuity and independent judgment in developing solutions.

Key Qualifications

• Thorough knowledge of correct English, grammar, spelling, and punctuation, with the ability to effectively draft and present correspondence and reports;
• Thorough knowledge of office systems and the ability to use a broader range of technology, systems, and packages;
• Thorough, detailed knowledge of the university infrastructure, policies, and procedures;
• Working knowledge of budget policies and procedures;
• Ability to:
  • Perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections;
  • Independently handle multiple work unit priorities and projects;
  • Apply independently a wide variety of policies and procedures where specific guidelines may not exist; and
  • Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature;
• A history of regular attendance and positive performance appraisals; and
• Highly developed interpersonal skills and the ability to work effectively with a diverse student, faculty, and staff population.

Education and Experience

• High school program, technical/vocational program, or their equivalents;
• Three years of progressively responsible administrative support experience as a Department Administrative Assistant or in comparable positions of authority;
• Evidence of strong written and verbal communication skills; and
• Proficiency in maintaining and analyzing budgetary data.

Preferred Qualifications

• Completion of a Bachelor's Degree.
• Experience using website formatting programs (i.e., OmniUpdate).
• Experience in a supervisory role.
• Advanced PC user and proficient with business-related online systems, including Microsoft Word, Microsoft Excel, and Google Suite (e.g., Gmail, Google Drive, Google Calendar).
• Proficiency in the use of Adobe Sign, PeopleSoft, and the applications/software available on the PeopleSoft front pages (e.g., CSU Buy, Concur).

Department Summary

Computer science majors are part of a constantly evolving field that has virtually unlimited growth. From programming technology for major companies to creating video games that are played by millions, computer scientists build and maintain complex technological systems used throughout society.

Deadline & Application Instructions

Applications received by June 24, 2026 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.