Administrative Spec II

Job Description

Classification Title: Administrative Spec II

Classification Minimum Requirements: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Administrative Support:

• Provides high-level administrative assistance to the Senior (Sr.) Director of TAPS and three Associate Directors, including calendar management, meeting coordination, and preparation of confidential reports and correspondence.
• Manages routine and non-routine tasks that support the daily operations of TAPS.
• Assists in preparing presentations, reports, and documentation for leadership meetings.
• Ensures that time and leave are reported timely and accurately as required for UF Payroll deadlines.
• Assists the BA-HR office in preparing all documents for leave of absences.

Operational Support

• Assists with managing validator lists for gate systems and runs monthly report on validations.
• Assists with managing office supply inventory, ordering items as needed.
• Assists with Preview and represents TAPS with campus events.
• Manages the TAPS website, periodically verifying current information and posting website updates.
• Tracks and logs departmental complaints/inquiries to ensure timely responses and closeout.

Personnel Responsibilities:

• Acts as liaison between TAPS and the Business Affairs | Construction, Facilities & Real Estate Human Resources (BA | CFRE HR) office.
• Assists the BA | CFRE HR office in competing all personnel-related actions, including posting new positions for hire, updating position descriptions, new hire paperwork, separations, Family and Medical Leave Act (FMLA) actions, and leave administration.
• Manages user log-ins for TAPS employees on various software platforms.
• Assigns training for new hires within TAPS, tracks completion.
• Maintains current general knowledge of UF personnel policies and procedures.

Additional duties as assigned.

Valid FL Driver's License is Required.

NORMAL WORK SCHEDULE: Monday - Friday, 8am - 5pm, 40 Hours per week