"Administrative Specialist, College of Arts and Sciences"

Administrative Specialist, College of Arts and Sciences

Company: Ohio University

Job Location: Athens, 45701-2979

Category: Administrative Assistants

Type: Full-Time

Applications Accepted From
AFSCME 3200 University Wide, Public: Open to the public, University Wide

Special Instructions to Applicants
Please complete the online application and attach the required documents when prompted.
Required documents include:
1. A detailed cover letter
2. Resume
3. A list of at least three (3) professional references. Please provide current contact information, including an e-mail address for each reference provider.
For additional details, please review the College of Arts & Sciences Academics Unit Web Page: A&S Academics Unit | Ohio University

The position will remain open until filled. Complete applications must be received by the posting end date.

This position is eligible for the following benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20166946S

Job Description

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities

• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications

Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.

An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

• Ability to effectively manage multiple priorities simultaneously
• Ability to adapt and respond productively to continuous change
• Experience working in a collaborative academic environment
• Advanced knowledge of MicroSoft Office suite
• Experience working with diverse faculty and students
• Experience working with recurring, months-long processes

Department
Arts and Sciences, Dean's Office

Pay Rate: The starting salary range is $16.84 per hour up to $21.48 dependent on education, skills, and prior experience. As a benefits eligible position, pay is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program. Additional Information is available at https://www.ohio.edu/hr/benefits/.

Job Open Date
12/17/2025

Posting Close Date
01/04/2026

Job Category: Classified AFSCME 3200 Bargaining Unit appointment

Months
12 month

Planning Unit: College of Arts & Sciences

Work Schedule
M-F, 8-5 with potential hybrid arrangement

Campus: Athens

Expected hours worked per week
40

Expected duration of assignment
On-going

Applicants may contact this person if they have questions about this position.
Nancy Vandeman, vandemn1@ohio.edu