Administrative Specialist - College of Engineering - Biomedical Engineering

Company: Carnegie Mellon University

Job Location: Pittsburgh, 15213

Category: Administrative Assistants

Type: Full-Time

Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Biomedical Engineering (BME) Department at Carnegie Mellon University is renowned for its interdisciplinary approach to solving complex healthcare challenges. Located within CMU's College of Engineering, the department emphasizes the integration of engineering principles with biomedical sciences to address pressing medical and biological issues. The department is characterized by its focus on creating impactful technologies and therapies that improve patient care and advance biomedical innovation globally.

Administrative Assistant II. Responsible for providing calendaring, secretarial, administrative, coordination, operational, and financial assistance for the department (25%) and two faculty members (75%). Works closely with the Director of Finance and Operations and the faculty members to ensure that departmental and faculty lab group finance, human resources, and operations run smoothly.

Core Responsibilities:

• Acts as a liaison or contact person with other university departments, i.e. Budget Office, Registrar, Property Management, Human Resources, etc., and with outside organizations. Assists in the research, preparation and processing of information.
• Assists with the workflow within the department. May oversee support staff or student workers through distribution of work and review of work progress. Assists in the training of newly hired staff and students and provides feedback on performance. Recognizes the opportunity for process improvement and participates in the implementation.
• Attends various meetings within the department. May serve on inter-departmental committees.
• Books travel for faculty, staff and students. Processes reconciliations on behalf of buyers, other staff, and faculty. Makes course, lab, and research purchases. Processes Human Subject Payment Requests. Other duties as assigned
• Maintains calendars to ensure time-critical issues such as provisional and annual performance reviews, performance management activities, group meetings, project reviews, etc. are identified and adhered to.
• Performs related work and special projects as assigned.
• Provides administrative assistance such as coordinating meetings logistics and resources; maintaining calendars, drafting correspondence, reports, and other documents for supervisor's signature and/or approval.
• Provides general office management by setting up and maintaining complex file systems, and supporting staff and budget related processes and work.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School Diploma or Equivalent; Associates Degree Preferred
• 5-8 Years Experience
• Organization and Planning Skills, Oral and Written Communication Skills, Administrative Support Experience, Office Management Experience, Word Processing Experience, Data Entry Experience, Interpersonal Skills, purchasing/budgeting skills
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location Pittsburgh, PA

Job Function Administrative Support and Coordination

Position Type Staff - Regular

Full Time/Part time Full time

Pay Basis Hourly