Monitors expenditures and budget compliance;
Collaborates with Director to identify changes in budget for
following year based on current year patterns and changes;
Reconciles expenditures as required by GMU policies;
Acts as fixed asset liaison for department and supports other
CEC fixed asset liaisons;
Ensures that all items classified as fixed assets per GMU and
COV policy as well as those deemed tracked assets by CEC are
properly logged in GMU asset tracking system; and
Tracks software licenses as needed to ensure license compliance
and timely renewals.
Communications, HR, and Training
- Supports college use of email lists and generic accounts;
- Acts as liaison with GMU IT office as needed to resolve
problems;
- Populates listservs as needed to meet unit needs;
- Serves as Search Coordinator for hiring committees in
department and others in CEC as needed;
- Assists as needed with hiring of Student Wage help desk
employees;
- Assists CEC senior staff in developing training documentation
for department procedures;
- Documents and maintains documentation for all procedures
associated with role in CEC IT support, to include, but not limited
to, listserv and generic account maintenance, purchasing
procedures, and asset management; and
- Trains new staff in department or elsewhere in CEC on
operational procedures.
Security
- Works with technical staff to ensure that data access rights
align with employee status; and
- Works with college administrative staff to ensure accuracy of
physical access lists.
Role Relief
- Assists or provides fill-in support in areas of expertise for
other departments in CEC as needed for other staff in their
absence.
Performs other duties as assigned
Required Qualifications:
- High school diploma or equivalent;
- Demonstrated experience in an enterprise or higher education
office in a self-directed role (typically at least two years);
- Demonstrated experience developing documentation and delivering
training (typically at least two years);
- Prior experience in organizing, prioritizing, and managing
multiple tasks.
- Advanced functions of Microsoft Office 365 Suite: Access, Word,
Excel;
- Understanding of enterprise budgeting, reconciliation,
purchasing, and inventory processes;
- Understanding of enterprise HR policies;
- Technical writing, training, and documentation skills;
- Excellent customer service skills; and
- Excellent written and oral communication skills.
Preferred Qualifications:
- Bachelor’s degree in related field;
- Demonstrated experience in managing fiscal functions (budget,
procurement) in an enterprise or higher education environment;
and
- Demonstrated experience in compliance with Commonwealth of
Virginia policies and laws.
Instructions to Applicants:
For full consideration, applicants must apply for
Administrative Specialist at
https://jobs.gmu.edu/. Complete and submit the online
application to include three professional references with contact
information, and provide a Cover Letter/Letter of Intent with
Resume for review.
Posting Open Date: October 12, 2026
For Full Consideration, Apply by: October 30, 2026
Open Until Filled: Yes
A Force for Innovation in the Heart of Northern Virginia’s
Technology Corridor
About the College:
The College of Engineering and Computing (CEC) at George Mason
University is a fast-growing force for innovation in research and
education. Ranked nationally in the top 100 in both undergraduate
and graduate education, the CEC enrolled more than 11,000 students
in fall 2025. The college has 34 undergraduate, master’s and
doctoral degree programs including several first-in-the-nation
offerings. Of its 314 full-time faculty, 107 are tenured, 59 are
tenure-track, 96 are term faculty, and 52 are research faculty. As
part of a nationally ranked research university, CEC research teams
expended $83.7 million in sponsored research awards in the past
year and had projects with over $66.8 million in awards. The
college stands out for its leading research in areas such as
artificial intelligence, data analytics engineering, cybersecurity
engineering, biomedical imaging and devices, healthcare, autonomous
systems, 5G/Next G communications, systems architectures,
computational biomedicine, advanced materials and manufacturing,
sustainable infrastructure, and more. The college encourages and
supports multidisciplinary research and provides ample opportunity
for faculty to work with other disciplines.
About the University and the Region:
George Mason University is the largest and most diverse public
research university in Virginia, with an enrollment of more than
40,000 students studying in over 200 degree programs. Mason is an
innovative, entrepreneurial institution with national distinction
in a range of academic fields. It was classified as an R1 research
institution in 2016 by the Carnegie Classifications of Institutes
of Higher Education. The university has campuses in Fairfax,
Arlington, and Prince William County. Its proximity to Washington,
D.C. provides unmatched geographical access to federal agencies and
national laboratories. Northern Virginia is also home to one of the
largest concentrations of high-tech firms in the nation, providing
excellent opportunities for interaction with industry. The region
is consistently rated as being among the best places to live in the
country and has an outstanding local public school system.
About the Future:
In conjunction with Amazon’s decision to establish a second
headquarters in Northern Virginia, the Commonwealth of Virginia
announced a multi-year plan to invest in the growth of degree
programs in computing. As a result, George Mason has committed to
accelerate its plans to grow its capacity in computing and emerging
technologies. Among the university’s exciting initiatives are the
launch of the Institute for Digital Innovation—a university think
tank and incubator to serve the digital economy—and the expansion
of Mason Square home to its Arlington facilities. In 2025, Fuse a
new 355,000 square foot building, opened to students, faculty, and
research teams. This net-zero facility houses the Institute for
Digital Innovation, state-of the-art classrooms, robotics and power
engineering labs, and collaborative spaces. It will also include
retail space, and leasing opportunities for local businesses. These
initiatives reflect hundreds of millions of dollars in new
investment by George Mason that will rapidly elevate the
university’s already leading national position in computing and
related areas.
Mason Ad Statement
George Mason University is a nationally ranked R1 research
university committed to creating a more just, free, and prosperous
world. With 40,000 enrolled students, George Mason is the largest
and most diverse public research university in Virginia, offering
degree programs at the master's, doctoral, and professional level,
along with certificates and credentials.
George Mason fosters an All Together Different environment for
students, faculty, and staff, driven by our core beliefs. We
believe in inclusivity over exclusivity; we believe in advancing
our mission by being willing to take risks, not avoiding them; and
we believe our best work is possible when we apply our diversity of
origin, identity, circumstance, and thought.
Equity Statement
George Mason University is an equal opportunity/affirmative action
employer, committed to promoting inclusion and equity in its
community. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, disability or
veteran status, or any characteristic protected by law.
Campus Safety Information
Mason’s Annual Security and Fire Safety Report is available at
http://police.gmu.edu/annual-security-report/
