"Administrative Specialist I - Facilities Capital Improvements"

Job Summary

The Administrative Specialist I position is responsible for providing senior-level clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities

Essential Performance Requirements

Performs senior-level administrative and technical functions for the unit

Makes technical decisions by applying policies, regulations, and protocol

Organizes unit events

Manages external stakeholders

Performs high-level, unit-specific tasks

Assists with Budget and Grant Management

Schedules appointments and maintains calendars

Prepares and creates memos, emails, invoices, etc.

Performs assigned duties

Service Excellence

Participates on behalf of the College in external community organizations and associations

Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite

Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute

Supports the mission, values, goals, and principles of the College

Supervision

Works under minimal supervision of assigned department leadership

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

Associate's degree or 60 college hours and two (2) years' working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience

Preferred Qualifications

At least one (1) year's working experience working in a college or university setting related to the Essential Performance Requirements

At least one (1) year's working experience using project management software

At least one (1) year's working experience handling and managing numerous transactions within limited timeframes

At least one (1) year's working experience with professional service contracts and/or construction contracts

Knowledge, Skills and Abilities

Working knowledge of Construction and Project Management principles

Knowledge of statutory requirements for public procurement

Skilled in excellent customer service and interpersonal relationships including strong listening, verbal, and written communication

Ability to work effectively in a collaborative environment with cross-functional teams to organize and improve processes and workflows

Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume

Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.