"Administrative Specialist II, Development"

Job Description

Administrative Specialist II, Development

Posting Number: SP005093P
Division/College: University Foundation
Department: University Development
Location: Moscow, Boise

Posting Context Statement:

The Development Division Administrative Coordinator provides essential administrative and operational support to development officers across multiple colleges. This position ensures efficient day-to-day operations, manages complex calendars, ensures accurate processing of travel documentation and related expenses, and facilitates clear communication among deans, faculty, and Foundation partners. The coordinator will help drive the division’s donor engagement and stewardship efforts by tracking deadlines, managing lists, and collaborating with University partners and units to ensure effective coordination and compliance with university and Foundation policies.

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Required Experience:

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

• High School Diploma or equivalent

Required Other:

• Must possess a valid driver’s license and be able to meet policy requirements for driving university-owned vehicles

Additional Preferred:

• Experience collecting and compiling data
• Experience using computer information systems that manage an organization’s finances, business processes and/or records
• Ability to be highly organized and detail oriented
• Ability to balance multiple priorities in a fast-paced environment while maintaining the highest standards of professionalism and confidentiality

Physical Requirements & Working Conditions:

None

Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $20.20 per hour or higher depending on experience
Type of Appointment: _of_Appointment
FTE: 1
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 11/19/2025
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:

Hiring for two positions based in Moscow and/or Boise Idaho and not offering Visa sponsorship.
To receive first consideration, please submit a letter of qualification and current resume no later than December 3rd.

In your letter of qualifications ( human-resources-letter-of-qualification-template.docx ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/50125

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

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