Administrative Specialist II, Parking & Transportation
Services
Posting Number: SP005428P
Division/College: DFA Operations
Department: Parking & Transportation
Location: Moscow
Posting Context Statement:
Under the direction of the Parking and Transportation Services
Lead, the Administrative Specialist II provides day-to-day parking
office operation assistance and customer service. The position
assists the university community and the general public via phone,
email and in-person by interpreting and explaining parking rules
under constant revision and related financial records while using
judgement and discretion in a wide variety of situations.
Position Overview:
The position provides a wide range of operational support to
visitors, students and employees, navigating a variety of
administrative processes, procedures and cyclical calendars of
activities critical to the operation of the unit within the broader
university. The primary responsibility is to serve as
administrative process expert and coordinator. The position may
serve as first point of contact for the department while also
performing administrative functions such as researching information
and solving problems for faculty, staff and students, and providing
program and/or event assistance.
Duties may include:
- Compose, proofread, edit and distribute a variety of business
documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various
electronic systems in accordance with university or department
procedure to ensure accuracy and compliance, validate information
and resolve conflicts in data
Review internal operating procedures and practices to determine
whether improvements can be made in areas such as workflow and
records management
Greet office visitors and respond to incoming calls and email
correspondence. Provide information about office services and
processes, redirect inquiries to appropriate
offices/individuals
Manage inventory
Other duties as assigned
Required Experience:
- One year performing office support functions such as document
or records management, composing or editing and formatting business
documents, reception and/or customer service
- Using computer software and applications for word processing,
spreadsheets, email and internet research
- Balancing a workload of assigned tasks to meet multiple
deadlines
Required Education:
- High School Diploma or equivalent
Required Other:
Additional Preferred:
- Experience with the University of Idaho, Banner and MS Office
experience, conflict resolution, meeting tight deadlines, project
flexibility, filing systems and inventory systems
- Demonstrated ability to type letters, labels and lists; create
basic graphics in MS Word; communicate effectively both verbal and
written; ability to deal with aggressive and confrontational
customers in a professional manner
- Ability and willingness to acquire an understanding of parking
regulations and policies
Physical Requirements & Working Conditions:
Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.25 per hour or higher depending on
experience
Type of Appointment: Fiscal Year
FTE: 1.0
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this
vacancy: No
Posting Date: 08/27/2026
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants: This in-person
position is based in Moscow, Idaho and not offering Visa
sponsorship.
To receive first consideration, please submit a letter of
qualification, current resume, and references (last 3 supervisors)
no later than September 10th.
In your letter of qualifications (
human-resources-letter-of-qualification-template.docx
) using details and examples, please address all of the required
and preferred qualifications for this position and how your
experience and skills align.If you would like to see the full job
description, please contact Christy Day at
cday@uidaho.edu.
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as
final possible candidates must be able to pass a criminal
background check.
To apply, visit https://uidaho.peopleadmin.com/postings/52573
The University of Idaho is an equal employment opportunity
employer, including veterans and individuals with
disabilities.
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