"Administrative Support Assistant I, Steward Observatory (Extended Temporary)"

Administrative Support Assistant I, Steward Observatory (Extended Temporary)

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Administrative Assistants

Type: Full-Time

Posting Number: req23714

Department: Steward Observatory

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The University of Arizona's Steward Observatory invites applications for the position of Administrative Support Assistant I. This position is to provide temporary entry-level administrative support services to the Business Office operation team, and will also help support the department's day to day administration needs provided by the Business Office.

This is an Extended Temporary Employment (ETE) position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

P-Card:

• Daily email notifications to cardholders for paperwork
• Review all paperwork submitted for errors
• Follow-up for compliance issues
• Maintain cardholder department files
• Run weekly recon status report

Purchasing:

• Business Office Purchase
• Faculty/Staff Purchases as needed
• Monthly vendor payments

Student Job Support:

• Running file reports
• Organizing Job Tasks
• Training Students

Data Entry:

• Travel Authorization - Concur
• Travel Expense - UA Financials
• Reimbursements- UA Financials
• Cayuse System Data

Other Duties as Assigned:

• Listserv submitted request assignment
• Business office calendar maintenance
• Misc. Operations Team tasks as needed
• Misc. HR Support tasks as needed

Knowledge, Skills, and Abilities:

• General understanding of all Microsoft office suite products.
• Ability to work in a fast paced environment assisting multiple positions within the office.

Minimum Qualifications

High school diploma or high school diploma equivalency is required.

Preferred Qualifications

Experience with Cayuse Accounting and Beebole timekeeping software is strongly preferred.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: hourly rate

Grade: 3

Career Stream and Level: OC1

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Expected End Date: 9/2/2027

Contact Information for Candidates: Corina Bedoy | cbedoy@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter