Administrative Support Assistant II (Part-Time)

Administrative Support Assistant II (Part-Time)

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Administrative Assistants

Type: Adjunct/Part-Time

Posting Number: req25637

Department: Pima County Office

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

The University is seeking a part-time Administrative Support Assistant II to join the Pima County Cooperative Extension (PCCE). This role is ideal for a motivated and capable professional who can provide a wide range of administrative and office support. Key responsibilities include interacting with visitors and stakeholders, coordinating building and equipment maintenance, managing supply orders, and assisting with office communications. The position also provides support to the Director and Business Manager as needed. While the role operates under supervision, many tasks become routine once learned. Success in this position requires strong independent judgment, initiative, and creativity to maintain efficient operations and deliver high-quality results.

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Duties & Responsibilities

The Administrative Support Assistant II will be responsible for working at the front desk at the PCCE main office and interfacing with the public by answering phone calls, greeting visitors, monitoring and redirecting incoming emails, and ensuring that public areas are welcoming and that public information is displayed.

• Answer phones and greet visitors.
• Receive and distribute mail.
• Monitor PCCE central email address and forward messages.
• Maintain organization in the front lobby and conference rooms.

Under the direction of the PCCE Director and Business Manager, this position will coordinate maintenance of PCCE facilities, equipment, and supplies.

• Organize surplus materials and schedule pick-up.
• Communicate with Pima County regarding building maintenance and pest control.
• Order and organize office supplies and furniture.
• Track vehicle maintenance and follow up.
• Other similar duties, as directed.

The Administrative Support Assistant II will assist the PCCE Business Manager and PCCE Director with various organizational tasks.

• Track and log checks received via mail.
• Administrative support and communications with the PCCE Advisory Board Committee.
• Maintain the PCCE general listserv and help with other mailing lists as directed.
• Assist with the PCCE e-newsletter.
• Reconcile P-Cards and stand in as back up for PCCE Programs.
• Additional support tasks as directed.

Under the supervision of the PCCE Director and Business Manager, Administrative Support Assistant II will support all PCCE staff by organizing meetings, coordinating office events, and managing communication and compliance tracking for PCCE and UA policies.

• Manage the intraoffice calendars.
• Schedule rooms and other use of the PCCE main office facility.
• Schedule and send reminders for staff meetings.
• Assist with coordination of office-wide events and celebrations.
• Distribute UA information through the PC listserv and track compliance.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Three years of relevant experience, or equivalent combination of education and work experience.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 15

Job FTE: .375

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: No Benefits

Rate of Pay: $18.15 - $22.69

Compensation Type: hourly rate

Grade: 4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: OC2

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies: 1

Contact Information for Candidates: Lydia Rogan lzrogan@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter