Faculty Administrative Assistant 2

Posting Description

FACULTY ADMINISTRATIVE ASSISTANT 2, Koch Institute (KI) for Integrative Cancer Research, to provide complex and diverse administrative support to KI Faculty and their labs and participate in community-wide initiatives overseen by KI Administration. Responsibilities include providing a range of advanced administrative support to the Faculty members, acting as gatekeeper and primary point of contact, and exercising discretion while managing requests for information and access; managing complex calendars and coordinating high volume scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Faculty; and ordering supplies.

Job Requirements

REQUIRED:

• High School diploma or an equivalent combination of experience;
• a minimum of three years of administrative, office, or related experience;
• experience with and ability to handle sensitive information and situations;
• strong interpersonal skills;
• excellent verbal and written communication;
• demonstrated customer service;
• ability to interact and communicate with a wide range of individuals at all levels;
• attention to detail in preparing materials and tracking all aspects of programs and events;
• ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands;
• able to work both independently and as a team member with minimal supervision;
• exercises critical thinking and sound judgment in prioritizing tasks, resolving problems, and making recommendations;
• demonstrated poise, tact and diplomacy;
• use independent judgment regarding administrative issues impacting the faculty and labs;
• must be proactive by anticipating and initiating actions regarding operations;
• excellent organizational, time management, and tracking skills;
• advanced knowledge of Office 365 and a variety of computer software applications; and
• committed to promoting community and our values at the KI.