"Administrative Support Associate - Lauderdale County"

Position Details

Position Information

Requisition Number
S4958P

Home Org Name
Lauderdale County

Division Name
AL Cooperative Extension System

Position Title
Administrative Support Associate - Lauderdale County

Job Class Code
DA06A/B

Appointment Status
Full-time

Job Summary

The Alabama Cooperative Extension System (ACES / AAES) is excited to announce the recruitment for an Administrative Support Associate I/II in Lauderdale County. This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs within the Lauderdale County Extension Office.

Reasons you’ll love being an Administrative Support Associate at ACES – Auburn:

• Job Satisfaction! Be a part of life-changing work in your community!
• Excellent full-time benefits that start on Day 1!
• Medical, dental, and vision insurance options!
• Work/life balance!
• 4 weeks of vacation accrued each year.
• 96 hours of sick leave accrued annually.
• 7 paid holidays in addition to 2 weeks of paid leave during Christmas/New Years when the University closes.
• 6 weeks of paid parental leave for the birth or adoption of a child (available for BOTH moms & dads).
• AU tuition assistance for you and your dependents after a year of service.
• Generous state retirement plan along with other voluntary retirement plan options and benefits.
• Fun, flexible & diverse work environment. Every day is different!
• Supportive leadership & peers. The ACES team supports you and your work.

EXTENSION: The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/.

Essential Functions

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May be asked to design flyers, compile newsletters, or other marketing materials to promote Extension programming.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Minimum Qualifications

Level I:

• High school diploma or equivalent.
• 2 years experience in clerical and administrative support services.

Level II:

• High school diploma or equivalent.
• 4 years experience in clerical and administrative support service. Experience must include at least 2 years at the preceding level or equivalent.

Substitutions allowed for Experience:
Graduate degrees may be accepted in lieu of experience.

Minimum Skills and Abilities

• Knowledge of office rules, procedures and operations that require previous training and experience to perform.
• Social media proficient to include Facebook/Instagram analytics, boost posting ads, or other social media tools.
• Basic understanding of accounting concepts/practices, Quicken, and reconciliation reporting.

Desired Qualifications

• Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential.
• Experience and knowledge of Quicken, ADOBE and publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.

Posting Detail Information

Salary Range
$33,150-$49,890

Job Category
Administrative

City position is located in:
Florence

State position is located:
AL

Posting Date
12/15/2025

Closing Date
12/31/2025