Serve as the primary point of contact for faculty, students,
visitors, and external stakeholders, respond to inquiries, and
refer complex issues to the department chair
Schedule meetings, interviews, events, and departmental
activities; prepare reports and professional correspondence
Develop and maintain office procedures that improve efficiency
and continuity of operations
Coordinate personnel actions, onboarding activities, and
faculty support processes, and serve as the liaison between the
department and Human Resources, Academic Affairs, Finance,
Purchasing, Facilities, Information Technology, and other
university offices
Process departmental purchasing, procurement, and vendor
payments
Manage departmental P-Card transactions and
reconciliations
Monitor departmental budgets and reconcile Banner financial
reports
Process travel authorizations and reimbursements
Coordinate contracts, service agreements, and equipment
purchases while ensuring compliance with university policies
Coordinate faculty searches, meetings, special events, and
departmental initiatives
Support instructional and laboratory operations through
coordination of administrative processes
Maintain confidential personnel, financial, purchasing, and
student records
Assist with documentation for assessment, accreditation, annual
evaluations, and other university reporting requirements
Primary Function of Organizational Unit
The Department of Biological Sciences is one of the University’s
largest undergraduate teaching departments. The department provides
instruction for biology majors, supports STEM and health sciences
programs, and offers biology courses that fulfill general education
requirements. Faculty are engaged in teaching, scholarship,
undergraduate research, academic advising, mentoring, and service,
advancing the University’s mission of student success, academic
excellence, and community engagement.
Position Information
Position Number
110942
Competency Level
Journey
Working Position Title
Administrative Support Associate
Building and Room No.
WB Atkinson Science Building, Room 414
Work Hours: From [time] to [time] on [days] of [week]
8 am - 5 pm, Monday - Friday
Hours per week
40
Months per year
12
Appointment Type
Permanent Full-Time
If Time Limited.
No
Appointment Length.
12
DHR Assigned Fields
FTE
1
Requirements and Preferences
Position required to work during periods of adverse weather or
other emergencies
Not Mandatory
Position required to work On-Call/Emergency Callback
No
Minimum Experience/Education
High school diploma or equivalency; or demonstrated possession of
the competencies necessary to perform the work.
Preferred Years Experience, Skills, Training,
Education
- Three or more years of progressively responsible administrative
support experience, preferably in higher education or a similarly
complex organizational environment.
- Associate’s degree or bachelor’s degree is preferred.
- Preference will be given to candidates with a degree or
coursework in biology or another natural science, or experience
working in a science or laboratory-based academic environment.
- Experience supporting financial, personnel, purchasing, travel,
scheduling, and records management functions
- Experience with purchasing scientific or laboratory supplies
and equipment
- Proficiency with Microsoft Office 365 applications
- Experience using enterprise resource planning ( ERP ) systems
such as Ellucian Banner
- Strong organizational, communication, customer service,
problem-solving, and time management skills
- Ability to manage multiple priorities and maintain
confidentiality
Required License or Certification
N/A
Valid US Driver's License
No
Commercial Driver's License Required
No
Physical Required
No
List any other medical/drug tests required
Posting Details
Posting Details
Posting Number
SPA01050P
Internal Posting Only
No
Time Limited Position
No
Appointment Length
State Salary Range
$33,540 - $54,455
Internal Salary Range
$33,540 - $43,000
Open Date
07/31/2026
Close Date
08/20/2026
Open Until Filled
No
Special Instructions Summary
Our agency supports second-chance employment for individuals who
were previously incarcerated, or justice-involved. We invite all
potential applicants to apply for positions for Which they may be
qualified.
Please Note:
* A criminal background check will be conducted on the candidate
finalist prior to the offer of employment.
* If it is determined that no applicants meet the minimum
competency, education, and experience requirements, then management
may consider other applicants.
* Salary will be determined based on competencies, equity, budget,
and market considerations.
* Resumes will not be accepted in lieu of completing an electronic
application. The application must be completed in full detail
(including work history) for your qualifications to be
considered.
* Failure to complete the application completely may result in you
not being considered for the vacant position.
* Your application for the position will not be completed until you
receive an online confirmation number at the end of the process of
applying for a position.
* If you have general questions about the application process, you
may contact Human Resources at
OHR@wssu.edu . Individuals with
disabilities requiring disability-related accommodation in the
application and interview process, please call 336-750-2834.
Key Responsibilities and Related Competencies
Key Responsibilities and Related Competencies
Competency
Financial Management - Budget
Describe the specific job duties related to this
competency
-Processes departmental purchasing, procurement, and vendor
payments.
-Manages departmental P-Card transactions and
reconciliations.
-Monitors departmental budgets and reconciles Banner financial
reports.
-Processes travel authorizations and reimbursements.
-Coordinates contracts, service agreements, and equipment purchases
while ensuring compliance with university policies.
Percentage Of Time
25
Competency
Planning and Organizing Work
Describe the specific job duties related to this
competency
-Coordinates the daily administrative operations of the Department
of Biological Sciences.
-Provides administrative support to the department chair, faculty,
staff, and students.
-Establishes priorities and coordinates multiple projects and
deadlines simultaneously.
-Schedules meetings, interviews, events, and departmental
activities.
-Develops and maintains office procedures that improve efficiency
and continuity of operations.
Percentage Of Time
25
Competency
Communication - Verbal / Written
Describe the specific job duties related to this
competency
-Serves as the primary point of contact for faculty, students,
visitors, and external stakeholders.
-Responds to inquiries and provides guidance regarding departmental
and university procedures.
-Prepares correspondence, reports, and other administrative
documents.
-Communicates professionally with university offices and external
vendors.
Percentage Of Time
10
Competency
Coordination - Work
Describe the specific job duties related to this
competency
-Coordinates personnel actions, onboarding activities, and faculty
support processes.
-Serves as the liaison between the department and Human Resources,
Academic Affairs, Finance, Purchasing, Facilities, Information
Technology, and other university offices.
-Coordinates faculty searches, meetings, special events, and
departmental initiatives.
-Supports instructional and laboratory operations through
coordination of administrative processes.
Percentage Of Time
20
Competency
Information/Records Administration
Describe the specific job duties related to this
competency
-Maintains confidential personnel, financial, purchasing, and
student records.
-Prepares reports and maintains departmental databases.
-Ensures compliance with university record retention
policies.
-Assists with documentation for assessment, accreditation, annual
evaluations, and other university reporting requirements.
Percentage Of Time
15
Competency
Problem Solving
Describe the specific job duties related to this
competency
-Independently resolves routine administrative and operational
issues.
-Researches university policies and procedures to determine
appropriate actions.
-Identifies process improvements that enhance departmental
efficiency.
-Refers complex issues to the department chair.
Percentage Of Time
5
Supplemental Questions
Required fields are indicated with an asterisk (*).
- How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Applicant Document
Required Documents
- Resume
- Cover Letter
Optional Documents
- References List
