Administrative Support II - Alumni Engmt & Ann Giv

Position Summary

The Administrative Support II role responsibilities include handling office of Alumni Engagement and Annual Giving administrative details (budget, promotional item order, etc.), assisting in the preparations, planning and implementation of Alumni Board meetings, Leadership Stetson, Homecoming, District events, and other activities and functions sponsored by the office; composing event correspondence, coordinating calendars, and meeting schedules.

Essential Job Functions and Responsibilities

• Oversee general office functions, including ordering of supplies, maintenance of office machines, oversight of student employees, scheduling of the Development golf cart and Alumni Conference Room, access to the building, and general office support, as needed.
• Answer phones, greet visitors, and check office email inbox while exhibiting professionalism.
• Assist budget administration including purchasing card reconciliation, processing paperwork for payments, managing office budget, and confirming budget reports for Alumni Engagement and Annual Giving.
• Maintain data within Raiser's Edge and work with Development Operations to pull lists for the use of correspondence for Alumni Engagement and Annual Giving initiatives.
• Perform data updates as needed from alumni submissions and mail out corresponding thank you pieces, including wedding and baby gifts.
• Process information from alumni containing alumni news and prepare draft publication of the Class Notes section of the Stetson University Magazine.
• Manage the Alumni ID Card registration and distribution process.
• Support office events, including gathering of setup items and nametag printing.
• Perform other related duties as assigned.