Administrative Support Specialist

Department:

Psychology - 250800

Minimum Qualifications

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions.

License/Certification Required

(None specified)

Essential Job Functions

This position provides comprehensive administrative support to the Chair of the Psychology Department at Appalachian State University. The department offers approximately 100 classes per semester across graduate and undergraduate concentrations. Its mission is to foster an understanding of the mechanisms of animal and human behavior, contributing to a liberal education and forming the foundation for professional practice in psychology.

The Administrative Support Specialist plays a key role in ensuring the smooth operation of departmental activities and maintaining effective communication among faculty, staff, and students. A successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively in a dynamic academic environment.

Responsibilities & Duties Include:

• Supervise office assistant and graduate assistants.
• Manage departmental budgets, including grants, foundation, and faculty accounts.
• Order supplies and equipment for departmental use.
• Assist the department chair with course term audits and class scheduling.
• Process travel arrangements and reimbursements for prospective faculty and guests.
• Establish and maintain personnel and departmental records.
• Compile, edit, and proofread departmental reports and communications.
• Manage and track graduate applications, assistantships, test scores, and thesis progress (including committee composition).
• Perform other duties as assigned to support departmental operations.

Knowledge, Skills, & Abilities Required for this Position

• Considerable knowledge of University policies and procedures
• Proficiency in general office techniques and administrative practices
• Ability to communicate effectively verbally and in writing
• Accurate word processing skills with a minimum typing speed of 60 words per minute
• Considerable knowledge of Banner Finance and Student Information System
• Strong multitasking abilities and the capacity to manage competing priorities efficiently

Preferred Qualifications

See required Knowledge, Skills and Abilities

Work Schedule/Hours:

Monday-Friday, 8:00-5:00 pm

Anticipated Hiring Range:

$43,542-46,643

Closing Date:

9/22/2025

To apply, visit

https://appstate.peopleadmin.com/postings/51955

Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.