Maintains a positive and supportive image of California Baptist
University in all interactions.
Provides backup support for meeting preparation, including
creating agendas, compiling materials, recording minutes, and
following up on action items.
Assists with or provides backup support for travel arrangements
for Marketing and Communications staff.
Creates, updates, and maintains databases and spreadsheets;
organizes and manages electronic and physical filing systems; and
files correspondence and records.
Acts as a liaison between the department and internal and
external stakeholders, including vendors.
Supports department leadership and staff by preparing reports,
presentations, and other communication materials.
Monitors office supply inventory and coordinates the ordering
of supplies as needed.
Processes requisitions, invoices, and supports budget tracking
and expense reporting.
Answers incoming calls, provides information, directs
inquiries, and takes accurate messages as needed.
Organizes, maintains, and archives digital and physical
documents in accordance with departmental standards.
Assists in coordinating departmental projects, initiatives, and
special events.
Presents a professional and positive image of the department
and the University to all visitors, callers, and stakeholders.
Performs additional duties as needed to support departmental
goals and operational efficiency.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Other Knowledge Skills and Abilities
To perform this position successfully, an individual must be able
to effectively carry out all essential duties. The following
requirements outline the knowledge, skills, and abilities needed
for the role:
- Demonstrated commitment to living out and upholding the
University’s Christ‑centered mission and values.
- Proficiency in the use of personal computers and standard
office software applications.
- Strong working knowledge of business English, basic
mathematics, and general office procedures and practices.
- Ability to plan, prioritize, and coordinate multiple projects
and deadlines effectively.
- Effective reading and writing skills appropriate to the
responsibilities of the position.
- Strong interpersonal and communication skills, with the ability
to interact effectively with a diverse faculty, staff, and student
population.
- Excellent organizational skills with a high level of attention
to detail.
- Demonstrated professionalism and strong telephone
etiquette.
- Ability to create, compose, proofread, and edit a variety of
written materials.
- Strong customer service skills, including the ability to
address and resolve inquiries, concerns, and complaints.
- Ability to develop, maintain, and improve recordkeeping systems
and procedures.
- Experience coordinating meetings, events, and departmental
activities.
- Knowledge of basic budgeting, expense tracking, and expenditure
control procedures.
- Ability to interpret, adapt, and apply policies, procedures,
and guidelines.
- Sound judgment and decision-making skills in administrative and
procedural matters.
- Ability to gather, analyze, and interpret information to
develop appropriate conclusions and recommendations.
PHYSICAL DEMANDS : The physical demands described here are
representative of those required to successfully perform the
essential functions of this position. While performing the duties
of this job, the employee is regularly required to stand, walk, and
sit, and must possess sufficient hand, arm, and finger dexterity to
operate a computer keyboard and other standard office equipment.
The position also requires visual acuity to read words and numbers,
as well as the ability to communicate effectively both in person
and over the telephone. The employee may occasionally be required
to lift and/or move up to 15 pounds. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
essential functions.
WORK ENVIRONMENT : The work environment characteristics
described here are representative of those encountered while
performing the essential functions of this position. The noise
level in the work environment is typically moderate. Work is
generally performed in a standard indoor office setting with
minimal exposure to health or safety hazards.
Education and/or Experience
A high school diploma or GED is required. An associate degree
(A.A.) or equivalent from a two-year college or technical school,
along with six months to one year of related experience and/or
training, is preferred. A bachelor’s degree from a four-year
college or university is ideal; however, candidates with two to
three years of relevant experience and/or training may also be
considered. An equivalent combination of education and experience
that demonstrates the knowledge, skills, and abilities necessary to
perform the position successfully will be accepted.
Posting Detail Information
Open Date
Remove from Web
Open Until Filled
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to
discriminate on the basis of religion in order to fulfill its
purpose. The University does not discriminate contrary to either
State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/10284
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a Christian?
- * Do you attend church regularly?
- If no, please explain (required):
(Open Ended Question)
- * Are you both familiar with and not in conflict with the
fundamental doctrines and practices of the California Southern
Baptist Convention as stated in the Baptist Faith and Message dated
June 14, 2000? (Please see above link for more information)
- Yes (I am familiar and not in conflict)
- No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
- Resume
- Cover Letter
- Letter of Reference 1
- Letter of Reference 2
- Other Document
- Other Document 2
- Christian Experience Essay
