"Administrative Support Supervisor"

Administrative Support Supervisor

Company: National Park College

Job Location:

Category: Health and Medical Services

Type: Full-Time

SUMMARY/OBJECTIVE:

The Administrative Support Supervisor is responsible for supervising the activities of support level personnel within an assigned department or program. Responsible for day-to-day functions of the Nursing & Health Science Administration duties & responsibilities. This position is governed by state and federal laws and institution policy.

Essential Duties and Responsibilities:

• Interviews, trains, and directs the activities of subordinate employees by establishing work schedule, assigning specific duties, providing detailed instructions, and monitoring and reviewing work on a regular basis to ensure adherence to instructions, deadlines, proper procedures, and the delivery of services.
• Supervises Admin Specialist as well as extra help and adjunct/hourly employees for the department.
• Conducts performance evaluations on a yearly basis and establishes employee goals and development plans.
• Assists in budget preparation and monitors budget throughout the budget cycle. Provides Program Directors with a copy of their Budget.
• Maintains the Administrative Assistant Manual & Nursing & Health Science Work assignment calendars, participates in divisional activities and attends required meetings and takes minutes.
• Ensures proper and timely processing of time sheets and assists Dean with payroll.
• Completes purchase orders for each program and p-card purchases as necessary for department needs. Reconciles credit card statement and allocations done in banking software.
• Completes all encumbered charges for clinical mileage, medical director services & yearly maintenance on specified equipment.
• Enrolls students in assigned program classes & D2L Training or delegates to Admin. Specialist.
• Sets up Rosters for each program.
• Oversees the procedure for orientation packets for each program.
• Responsible for assisting with all Nursing & Health Science Events (Pinning Ceremonies, Advisory Council Meetings, Orientation, Honor’s Day, Mandatory Admission Meetings)
• Booking events into Jira software so all appropriate people are notified.
• Provides support to students regarding Verified Credentials & Care Learning Training.
• Maintains current Access Database for each program.
• Communication & collaboration with Program Directors for budget needs and ordering supplies.
• Scheduling students for testing with Testing Center.
• Processes students through the Fingerprinting process for Arkansas Live Scan.
• Enter class schedules in OASIS Software and book rooms for all FD rooms & Atrium.
• Maintains current Affiliation Agreements and annual review with all educational partners. Prepares new agreements as needed.
• Maintains notary license to aid in completion of documents for CHI Pathway Contracts & EMT Background Checks.
• Maintains inventory of equipment that staff have in their possession.
• Set up new files & electronic files for Nursing & Health Science students.
• Completes yearly Liability Insurance application.
• Performs other duties as assigned.

Required skills/abilities:

• Knowledge of staff development and supervision principles.
• Knowledge of department operations, policies, and procedures.
• Knowledge of applicable laws and regulations.
• Knowledge of computers and software applications.
• Knowledge of basic accounting principles.
• Ability to conduct research and perform basic quantitative quality assurance reviews.
• Ability to resolve operational problems.
• Ability to research, prepare, and present comprehensive written and oral reports to the supervisor.

Education and Experience:

The formal education of a high school diploma; plus, one year of specialized training in business management, business education, or a related field; plus, three years of experience in administrative support, including one year in a supervisory or leadership capacity.

Physical Requirements:

Ability to stand throughout the day.

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