"Administrator"

DIVISIONAL SERVICES AND ADMINISTRATION

• Salary 6.75% Superannuation 5 Weeks Annual Leave.
• Long Service Leave and additional Paid Parental Leave Entitlements.
• Ongoing Professional and Career Development Opportunities.

About our team/Mō te tīma

Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. We are a strong supportive whakawhanaungatanga (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

The role/Te mahi

We are seeking a proactive, organised and enthusiastic Administrator to join our team supporting the Faculty of Biomedical Sciences.

This role will play a vital function providing high level generalist administration and operational support across undergraduate and postgraduate teaching, working collaboratively and effectively with the wider team.

Other tasks may include supporting front facing reception duties assisting with transactional finance administration and coordinating and supporting Human Resources processes.

The Administrator function includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework and the University's commitment to the success of Māori students and staff. If you decide to apply, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace.

Your skills and experience/Kā pūkeka me kā wheako

You will have excellent time management and critical thinking skills. You are a good communicator with strong attention to detail, and a collaborative and engaging style, able to work with various stakeholders to achieve positive outcomes.

Passionate about accuracy and continuous improvement, you have an eye for details and high level of independence and initiative.

Additional skills required are:

• Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.
• A customer service focus and willingness to be adaptable and flexible.
• An ongoing commitment to positive outcomes for our students, staff, and visitors.
• Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

Further details/Pūroko

This is a permanent, full-time role (37.5 hours) based in Ōtepoti, Dunedin.

The appointment range is $63,508 to 68,185. Top of the range is $73,640.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

You must have the right to live and work in New Zealand to apply for this position.

For further information or to discuss the role in confidence - please contact Clare Dangerfield or Esther Wells via the contact details below.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2600122 will close on Sunday, 8 February 2026.

Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.