"Part-time Administrator"

Job Description:

FACULTY OF MEDICINE | TE KAUPEKA WHAIORA
EARLY LEARNING IN MEDICINE | TE TARI WHAKAORA HINENGARO TANGATA

The role | Te mahi

We are seeking a proactive, and organised part-time Administrator to join our team supporting Early Learning in Medicine. This role plays a vital part in supporting both convenors/tutors and students in the Early Professional Experience module of year 2. You will deal with members of the public when arranging for them to come into the Hunter Centre to be interviewed by students. It also involves working closely with supporting the rest of the ELM team.

You will provide a wide range of administrative support. This is a dynamic opportunity to join a team proud of their mahi, contributing to the future of healthcare in Aotearoa through meaningful work and supporting staff and students.

Your skills and experience | Kā pūkeka me kā wheako

You are a motivated and self-directed professional with proven experience as a high-performing Administrator, dedicated to supporting students and staff. With exceptional organisational skills and the ability to prioritise and manage a varied workload, you will play a vital role in fostering collaboration and driving operational excellence within a high-stakes research and healthcare context. Key skills for success in this role include:

• Previous experience in a busy and/or complex administrative environment
• Naturally able to build strong relationships and providing outstanding customer service.
• Adaptable and solutions focused, committed to continuous improvement.
• Can work well independently and collaboratively within a team.
• An ongoing commitment to positive outcomes for our students, staff, and visitors.
• Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

About our team | Mō te tīma

Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, operational management, and administrative support services. We are a strong supportive whakawhanaukataka, proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

Further details | Pūroko

This is a permanent, part-time role (30 hours) based in Ōtepoti, Dunedin.

The appointment range for this role at Level 4 is $63,508 to $68,185. Top of Range $73,640.

We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The appointment range for this role is $69,931 to $74,609.

You must have the right to live and work in New Zealand to apply for these positions.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For more information regarding the role, please contact Tina van der Merwe, via the contact details below.

Application | Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2501964 will close on Monday, 9 February 2026.

Applications may be considered as they are received. The University reserves the right to close this vacancy at any time.

Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.

Contact: Tina Van Der Merwe

Position details: Administrator & Kaiwhakahaere Tari

Further Information: Department Website

Location: About Dunedin